Steinbach City Council · Jan 2022 – Sept 2026 · Council record

Who moves council's public-hearing motions?

Between January 2022 and September 2026, which council members moved the motions that decided public-hearing matters (variances, rezonings, conditional uses, subdivisions and the by-laws that follow a hearing)? What did each motion do, and how big was its effect?

Counts come from the official minutes of 77 meetings. Each motion links to the meeting minutes and, where a recording exists, to its moment in the meeting video. Last updated Oct 19, 2026.

Public-hearing motions moved, by council member

203 motions, Jan 2022 – Sept 2026. Select a bar to jump to that member's motions.

Source: Steinbach City Council minutes (mover as recorded). Mayor Earl Funk chairs meetings and did not move any of these motions.

Read this first. Moving a motion is how a proposal gets on the floor. In Steinbach, staff prepare the recommendation, the Mayor asks for a mover, and any member may volunteer. Moving a motion does not mean the member wrote it, proposed the project or had any interest in it, and a high or low count is not, by itself, a measure of a member's work or judgment. Almost all of these motions passed unanimously. This page is an independent summary of public records and may contain errors; see About this page.

Bottom line

203 motions on public-hearing matters were moved at 77 council meetings from January 2022 to September 2026. Michael Zwaagstra moved 67 of them (33%, about one in three). Jac Siemens moved 39, Susan Penner 37, Damian Penner 28, Jake Hiebert 27 and Bill Hiebert 5.
Seconding evens out the picture. Bill Hiebert seconded 43 of these motions, more than any other member. Counting motions moved or seconded, the range narrows to 48–102 per member, and every member took part in at least 48.
The count doesn't measure support or opposition. 171 of the 203 motions carried unanimously. 22 were decided on a recorded vote, and 4 died because no one seconded them.
Most were mid-sized decisions. Using this page's rating, 52 were major (city-wide plans, large developments, big capital projects), 85 moderate, 53 minor (single-property variances) and 13 procedural.
Data caveats: 6 of the 203 motions were probably counted by mistake, because the minutes parser matched a by-law number. Taking them out gives 64, 39, 36, 27, 26 and 5, the same order. The video confirms the minutes' mover for 173 motions; for the rest the video is unclear or missing, and in no case does it contradict the minutes.

Part 1

What the counts mean

A public hearing is held before council decides certain planning matters: variances, conditional uses, rezonings, Official Community Plan changes, subdivisions, closings of roads or public reserves, and local improvement or special service plans. The City Manager introduces the item, the applicant and any residents may speak, and council then re-opens its meeting to decide. A decision may need several motions: one for each by-law reading, or a tabling first and a decision later.

Under the city's Procedures By-Law 1809, “No motion shall be debated unless the same is moved and seconded” (s. 18.2), and a by-law needs three readings, each with its own vote (s. 18.4). If the Mayor, as chair, wants to present or second a motion, he must first leave the chair (s. 19.1). The by-law does not say how a mover is chosen. In the videos the Mayor asks for a motion and a member volunteers or is recognized, for example:

“Okay, council, so we're looking for a motion to approve third reading. Councillor Susan Penner, seconded by Councillor Damon Penner. Go ahead.”

Mayor Earl Funk · Jun 17, 2025 · 0:35:38 · By-Law 2257, third reading (“Damon” is the transcript's spelling of Damian)

So the chart shows who volunteered or was recognized to move. It does not show who wrote a recommendation (staff prepare those), who supported a project or who had any interest in it. A member who moves a motion may still vote against it, and anyone may oppose it in debate.

1Moved and seconded

Every motion needs a mover and a seconder. Counting both gives a fuller picture of who put these items on the floor. For scale, the last column counts every motion each member moved, on any subject.

Member	Moved	Seconded	Either	Attended	All topics
Zwaagstra	67	35	102	75	270
Siemens	39	26	65	71	192
S. Penner	37	22	59	66	247
D. Penner	28	35	63	71	235
J. Hiebert	27	38	65	74	227
B. Hiebert	5	43	48	70	197

Either: moved or seconded. Attended: meetings attended, of the 77 with these motions. Attendance is taken from the members listed as present in each meeting's minutes. All topics counts every recorded motion (agenda adoption, minutes, accounts, by-laws and so on) at 113 regular, inaugural and organizational meetings in the same period.

2By impact

Each motion is rated for the size of the matter it dealt with. All readings of the same by-law get the same rating. The ratings are this page's judgment, using the rubric below; they are not the city's.

Major City-wide or long-term effect, or large spending: the annual financial plan, Official Community Plan changes, new neighbourhoods or large developments, and local improvement or service plans that fund major projects.
Moderate One block, neighbourhood or sizeable site: a single rezoning or conditional use, apartment projects, multi-lot subdivisions, road or reserve closings, variances with a noticeable neighbourhood effect.
Minor One property with little effect beyond it: small setback, width, area or accessory-building variances and small lot splits.
Procedural The motion did not decide the merits: tabling, deferring, rescinding to redo a step, a referral, or a motion that died without a seconder.

Member	Major	Moderate	Minor	Proce.	Total
Zwaagstra	20	24	20	3	67
Siemens	10	16	9	4	39
S. Penner	10	21	6	0	37
D. Penner	8	9	9	2	28
J. Hiebert	4	11	9	3	27
B. Hiebert	0	4	0	1	5
All	52	85	53	13	203

3By year

Member	2022	2023	2024	2025	2026	Total
Zwaagstra	16	15	9	13	14	67
Siemens	8	5	7	12	7	39
S. Penner	5	4	10	12	6	37
D. Penner	6	6	4	6	6	28
J. Hiebert	6	5	5	6	5	27
B. Hiebert	0	4	0	0	1	5
All	41	39	35	49	39	203

2026 runs to the September 15 meeting.

Part 2

Every motion, by mover

All 203 motions counted in the chart, grouped by the member the minutes record as mover, oldest first. Each shows the step taken (approval, a by-law reading and so on), a plain-language summary, the impact rating, the seconder and result, a link to the moment in the meeting video where the motion was put on the floor, and a link to the page of the minutes where it is recorded.

Show:

1Michael Zwaagstra · 67 motions

Impact: 20 major, 24 moderate, 20 minor, 3 procedural. Also seconded 35 of these motions.

Jan 4, 2022 · R22-004 · 1st reading Major

By-Law 2192 — Special Service Plan 2022-01, residential curbside waste collection rates

Council gave first reading to By-Law 2192, which renews the residential curbside waste collection special service plan with a new three-year rate plan ending in 2024. In debate the mover noted the current charge of $145 per household per year and proposed increases of about $2 to $4 per year.

Impact: Service charge applied to all residential households; three-year rate plan.

Note: Given at the public hearing (no one attended; no written correspondence). Seconded by Bill Hiebert (named by the chair as 'Councilor Hebert').

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:09:44 Minutes p. 1

Jan 18, 2022 · R22-015 · 2nd reading Major

By-Law 2191 — rezoning, Park Road West (RHD/RMD/DR1 to C3/RHD)

Council gave second reading, subject to a development agreement, to By-Law 2191 rezoning land on Park Road West owned by Penco Construction Holdings Ltd. and Southeastern Regional Shopping Centre Ltd. to C3 commercial corridor and RHD residential high density. Councillors noted the site will include a new Penco head office.

Impact: Large mixed commercial/high-density site; councillor cited 68 acres.

Note: No one spoke at the public hearing. Seconded by Jac Siemens.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:11:55 Minutes p. 2

Jan 18, 2022 · R22-017 · 2nd reading Moderate

By-Law 2176 — rezoning, Lexington Village phase 6 / Essex Drive (RLD to RMD)

Council gave second reading, subject to a development agreement, to By-Law 2176 rezoning five lots in the final phase of Lexington Village from residential low density to residential medium density to add multi-family housing. Third reading was held back until a later meeting.

Impact: Five lots rezoned for multi-family within one neighbourhood.

Note: Chair named 'Councillor Pinner' as seconder (Susan Penner; Damian Penner was absent), but the minutes record Jac Siemens as seconder. Applicant's representative (D.B., Loewen Henderson Banman Legault LLP) spoke in favour; no objections.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:19:28 Minutes p. 2

Mar 15, 2022 · R22-061 · Approve Minor

Variance V-2022-03 — 30 Market Boulevard, HyLife building (no rooftop equipment screening)

Council approved a variance so the HyLife commercial building under construction at 30 Market Boulevard does not need screening walls for rooftop mechanical equipment. The mover noted the building is about four storeys, so the equipment will not be easily visible.

Impact: Single building; aesthetic screening requirement only.

Note: A HyLife representative (S.S.) spoke for the application; no objections. Staff noted possible effect on future high-rise residential to the west but recommended approval. Seconded by 'Councillor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:09:15 Minutes p. 1

Apr 5, 2022 · R22-087 · 3rd reading Major

By-Law 2192 — Special Service Plan 2022-01, residential curbside waste collection rates

Council gave third reading to By-Law 2192, adopting the residential curbside waste collection special service plan and rates.

Impact: Service charge applied to all residential households; three-year rate plan.

Note: No video for this meeting. Public hearing was held January 4, 2022. Seconded by Jake Hiebert.

Seconded by Jake Hiebert · Carried unanimously

No video for this meeting Minutes p. 4

Jun 7, 2022 · R22-135 · 2nd reading Moderate

By-Law 2196 — closing of public lane / portion of Elmdale Street (T.G. Smith Centre, Southeast Event Centre site)

Council gave second reading to By-Law 2196 closing a portion of Elmdale Street and the public lane behind Centennial Arena and the T.G. Smith Centre as site preparation for the Southeast Event Centre. Staff reported no registered objections, and the mover said neighbouring owners keep access.

Impact: Street and lane closing for the Event Centre site.

Note: Seconded by 'Councillor Hebert' (minutes: Bill Hiebert).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:07:30 Minutes p. 1

Jun 7, 2022 · R22-138 · Approve with conditions Minor

Variance V-2022-11 — 41 & 51 PTH 52 West (front yard 10 ft vs 25 ft, C3)

Council approved a variance allowing a 10-ft front yard setback, where 25 ft is required in the C3 zone, for one building on a commercial site at 41 and 51 PTH 52 West, subject to consolidating the two lots into one and a development agreement. Staff saw no negative impact; properties across the street are zoned C2 with a 0-ft setback.

Impact: Setback for one building on a single commercial site.

Note: Seconder named as 'Councillor Heaverd' (minutes: Bill Hiebert). Applicant not present; no objections.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:17:42 Minutes p. 2

Jun 21, 2022 · R22-154 · Approve (Parcel D) / Deny (Parcel E) Minor

Variance V-2022-17 — 122 PTH 52 West (site widths, Parcels D and E, M1)

Council approved a 44.5-ft site width for Parcel D (75 ft required in the M1 zone) and denied the variance for Parcel E, which staff said was no longer needed after the parcel plan was amended to about 85 ft of frontage. The variance supports a parcel plan of four lots and a private road on about 10 acres of vacant industrial land.

Impact: Site width variance for one industrial lot.

Note: The 'deny' part followed the administration recommendation because Parcel E no longer required a variance. Seconded by Jac Siemens. An unattributed 'Move approval.' preceded the chair naming Zwaagstra.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:09:27 Minutes p. 2

Sep 6, 2022 · R22-201 · 2nd reading Major

By-Law 2211 — OCP amendment, Residential to Commercial Policy Area, Old Tom Road / Loewen Boulevard development (part of SW 1-7-6 EPM)

Council gave second reading, subject to a development agreement, to By-Law 2211 redesignating part of the Old Tom Road / Loewen Boulevard development land from Residential to Commercial Policy Area in the Official Community Plan. Neighbouring residents raised drainage, flooding and traffic concerns at the joint hearing; the developer cited an engineering drainage report.

Impact: OCP redesignation within a 128-acre multi-phase development (developer's figure).

Note: Joint hearing with By-Law 2212. Residents R.F. (opposed), G.P., J.C., D.E., K.C. and L.C. spoke; written correspondence from J.C. and K.C. and the R.M. of La Broquerie. Seconded by Susan Penner.

Seconded by Susan Penner · Carried unanimously · Extended discussion

▶ Video 0:50:03 Minutes p. 2

Oct 4, 2022 · R22-224 · Deny Moderate

Conditional Use CU-2022-02 — retail sales on the whole of 110 Industrial Road (M1 Light Industrial)

Council denied a conditional use that would have allowed retail sales across the entire 110 Industrial Road property in the M1 zone, applied for by S.H. so a charity could hold used-book sales in two units. Administration recommended denial; councillors cited keeping retail out of the subsidized industrial park, parking, and the approval applying to all units.

Impact: Retail use for an entire multi-unit industrial site.

Note: Applicant later returned with a narrower application (CU-2022-04, approved Nov 15, 2022).

Seconded by Jac Siemens · Carried unanimously · Extended discussion

▶ Video 0:17:44 Minutes p. 2

Oct 4, 2022 · R22-227 · Rescind Procedural

By-Law 2213 — Rezoning part of SW 1-7-6 EPM (Old Tom Road / Loewen Boulevard), DR1 to RSF/RLD/RHD

Council rescinded its September 6, 2022 second reading (R22-203) of rezoning By-Law 2213 because the public notice contained an error, so new notices could be issued and the hearing held again. The matter was re-heard on November 1, 2022.

Impact: Rescinds an earlier reading to correct a notice error; no merits decision.

Note: Councillor Zwaagstra had given notice of motion on Sept 20, 2022. The underlying by-law (part of a 95-parcel phased development) is rated Major.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:28:35 Minutes p. 2

Oct 18, 2022 · R22-238 · Approve Minor

Variance V-2022-26 — north side yard, Days Inn addition, 75 PTH 12 North

Council approved a north side-yard setback of 11 ft 10 in instead of the required 15 ft in the C3 zone for an addition to the Days Inn at 75 PTH 12 North (Schinkel Properties). Administration recommended approval; a neighbouring property owner (M.J.) objected, citing the variance test, parking and sight lines, and staff noted the plan was one parking stall short.

Impact: 3 ft 2 in side-yard reduction on one commercial property.

Note: Applicant stated the addition is 24 units and agreed to drop a room or add a stall to meet parking. Chair at 00:36:50: 'Seconded by Councillor Pinner.'

Seconded by Susan Penner · Carried unanimously · Extended discussion

▶ Video 0:36:47 Minutes p. 2

Nov 1, 2022 · R22-251 · 2nd reading Moderate

By-Law 2216 — OCP amendment, part of 78 PTH 52 West and 6 First Street, Industrial Policy Area to Central Business District Policy Area

Council gave second reading to an Official Community Plan amendment redesignating a small triangular portion of 78 PTH 52 West and 6 First Street from Industrial Policy Area to Central Business District Policy Area, so the land can be combined for a three-storey multi-family building. The by-law then goes to the Minister for approval.

Impact: Redesignates a small parcel to enable one multi-family site.

Note: Recorded vote: For M. Zwaagstra, D. Penner, S. Penner, B. Hiebert, E. Funk; Against J. Siemens, J. Hiebert. Opponents raised building proximity to Highway 52. The City Manager's verbal introduction said 'residential policy area'; the minutes state Central Business District.

Seconded by Damian Penner · Carried on a recorded vote (against: J. Siemens, J. Hiebert) · Extended discussion

▶ Video 0:34:02 Minutes p. 3

Nov 1, 2022 · R22-252 · 2nd reading Moderate

By-Law 2215 — Rezoning part of 78 PTH 52 West and 6 First Street, RLD to RMD (three-storey multi-family)

Council gave second reading to rezone part of 78 PTH 52 West and 6 First Street from Residential Low Density to Residential Medium Density for a three-storey multi-family building. Supporters cited redevelopment on First Street and a buffer between industrial and residential uses; concerns raised included traffic at Giesbrecht Street and PTH 52 and the building's setback from the highway.

Impact: Single site for a three-storey multi-family building.

Note: Recorded vote: For M. Zwaagstra, S. Penner, D. Penner, B. Hiebert, E. Funk; Against J. Siemens, J. Hiebert.

Seconded by Susan Penner · Carried on a recorded vote (against: J. Siemens, J. Hiebert) · Extended discussion

▶ Video 0:50:19 Minutes p. 4

Nov 1, 2022 · R22-253 · 2nd reading Moderate

By-Law 2217 — Rezoning 205 McKenzie Avenue, RLD to RMD (4-unit building)

Council gave second reading to rezone 205 McKenzie Avenue from Residential Low Density to Residential Medium Density so Kingdom Home Building Inc. could build a four-unit building. Neighbours submitted 22 letters of objection citing traffic, safety near the high school walkway, privacy and drainage; supporters cited redevelopment of large lots and required lot-drainage plans.

Impact: Rezoning one residential lot for a 4-plex; 22 objection letters.

Note: Recorded vote: For M. Zwaagstra, D. Penner, B. Hiebert, J. Hiebert, S. Penner; Against J. Siemens, E. Funk. Seconder D. Penner said 'I'll second the motion' at 01:22:59. By-Law later referred to The Municipal Board.

Seconded by Damian Penner · Carried on a recorded vote (against: J. Siemens, E. Funk) · Extended discussion

▶ Video 1:18:51 Minutes p. 5

Nov 15, 2022 · R22-262 · Approve with conditions Minor

Conditional Use CU-2022-04 — retail sales, Units 9 and 10, 110 Industrial Road (ROC Eastman Inc.)

Council approved retail sales in Units 9 and 10 of 110 Industrial Road (M1 zone), subject to a major occupancy agreement, limited to those units and to ROC Eastman Inc. only, for the charity's occasional used-book sales. This narrowed an earlier whole-property application denied on October 4, 2022.

Impact: Two units, one charity tenant, a few sales per year.

Note: Recorded vote: For M. Zwaagstra, J. Siemens, S. Penner, B. Hiebert, E. Funk; Against D. Penner, J. Hiebert. The 'Units 9 and 10' condition was added as a friendly amendment from Councillor Siemens (00:26:15).

Seconded by Jac Siemens · Carried on a recorded vote (against: D. Penner, J. Hiebert) · Extended discussion

▶ Video 0:22:37 Minutes p. 2

Feb 7, 2023 · R23-026 · 1st reading Major

By-Law 2223 — Local Improvement Plan 2023-04, Event Centre construction

Council gave first reading to a local improvement by-law authorizing up to $5 million in additional borrowing, repaid over 5 years, as a contingency for Event Centre construction, as directed when the tender was awarded on November 1, 2022. Councillors said the authority is for unforeseen costs and may not be used.

Impact: $5M contingency borrowing for the Event Centre.

Note: Councillor Siemens was absent (excused). No objections were registered.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:08:43 Minutes p. 1

Mar 7, 2023 · R23-046 · 2nd reading Moderate

By-Law 2218 — Public Reserve closing, Acres Drive (south of 60 Acres Drive)

Council gave second reading to a by-law closing Public Reserve B, Plan 46982, a strip of land about 49 m by 6 m just south of Acres Drive, so most of it can be sold to and consolidated with the neighbouring business property at 60 Acres Drive. Third reading awaits provincial review.

Impact: Public reserve closing; small strip sold to adjacent business.

Note: Chair began calling for third reading; the City Manager noted only second reading was allowed before provincial approval. Sale to Priority Auto Ltd. for $19,000 was approved Oct 4, 2022.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:08:15 Minutes p. 1

Mar 21, 2023 · R23-054 · 3rd reading Major

By-Law 2221 — Local Improvement Plan 2023-02, Lift Station No. 2 upgrade, 330 Loewen Boulevard

Council gave third reading to By-Law 2221 after Municipal Board approval, authorizing up to $2 million in borrowing at a maximum 8% over 5 years for the Lift Station No. 2 upgrade on Loewen Boulevard.

Impact: $2.265M sewer utility upgrade supporting new development.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:27:50 Minutes p. 2

Jun 6, 2023 · R23-115 · 3rd reading Major

By-Law 2211 — OCP amendment, residential to commercial policy area, Old Tom Road / Loewen Boulevard

Council gave third reading to an Official Community Plan amendment changing the designation of a property at Old Tom Road and Loewen Boulevard from residential to commercial policy area, after ministerial approval. The public hearing was held September 6, 2022; the change allows a related rezoning to commercial mixed use.

Impact: OCP redesignation within a 128-acre multi-phase development (developer's figure); same rating as 2nd reading.

Note: Seconder named in video as 'Councillor Hebert' (minutes: B. Hiebert).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:28:31 Minutes p. 2

Jun 20, 2023 · R23-123 · Approve with conditions Minor

Variance V-2023-04 — 6 ft front-yard fence, 218 Brandt Street (Penner Auction Sales Ltd.)

Council approved a variance allowing an existing 6-foot fence (installed in 2016) in the front yard of an auction yard in the C3 commercial corridor zone, where 3 feet is the maximum, subject to an approved lot grading plan. Councillors asked why the variance came years after a 2016 compliance letter; the applicant said the earlier application was never submitted.

Impact: Fence height on one commercial property; existing fence.

Note: Applicant C.P. Diarization merges several voices under one speaker letter; mover identified by chair hand-off ('Councillor Swegstrom') and speaker map (high). Seconder named as 'Councillor Penner' (minutes: D. Penner).

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 0:14:12 Minutes p. 1

Jul 18, 2023 · R23-149 · Approve with conditions Minor

Variance V-2023-10 — Site area and width, 420 Hespeler Street South (Sommerfeld Mennonite Church)

Council approved a variance allowing a residual DR1 parcel of 5.22 acres (20 required) and 264 feet wide (600 required) after a boundary realignment with a neighbouring property, subject to an approved lot grading plan. Staff raised no concerns.

Impact: Lot-size variance for one existing church property after boundary realignment.

Note: Seconder Jac Siemens confirmed in video.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:09:55 Minutes p. 2

Aug 1, 2023 · R23-158 · 3rd reading Major

By-Law 2230 — Rezoning 84 McKenzie Avenue, DR1 to RSF/RLD/RMD

Council gave third reading to the rezoning of 84 McKenzie Avenue from Development Reserve to RSF, RLD and RMD residential, subject to a development agreement, immediately after second reading.

Impact: New ~17-acre neighbourhood, about 70 lots.

Seconded by Bill Hiebert · Carried · No discussion

▶ Video 0:13:52 Minutes p. 2

Aug 1, 2023 · R23-160 · Deny Moderate

By-Law 2231 — Rezoning 360, 364 & 368 Third Street, RLD to RMD (Kingdom Home Building Inc.)

Council denied second reading to rezone three Third Street lots from low to medium density for a proposed three-storey apartment building, after many residents objected and a petition with over 40 signatures was presented. The applicant asked to table the hearing to consult neighbours; council by consensus declined and proceeded to decide.

Impact: Multi-family rezoning in an established block; residents cited 32 units.

Note: Unit count (32) is from a resident's objection recorded in the minutes. Councillors cited the OCP transition zone ending at Second Street. Seconder named as 'Councillor Penner' (minutes: D. Penner). The applicant said he was fine with denial.

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 1:08:38 Minutes p. 4

Aug 15, 2023 · R23-169 · 3rd reading Major

By-Law 2223 — Local Improvement Plan 2023-04, Event Centre construction

Council gave third reading to a borrowing by-law authorizing up to an additional $5 million for Event Centre construction as contingency funding, after Municipal Board approval (Board Order E-23-01). Staff said annual interest was expected to be no greater than 7%.

Impact: Up to $5 million additional borrowing for the Event Centre.

Note: Chair called on 'Councillor Speight?' before the motion; seconder named as 'Councillor Pinner' (minutes: D. Penner).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:22:35 Minutes p. 3

Sep 5, 2023 · R23-177 · Approve with conditions Moderate

Subdivision 4451-2022-8798 — 385 Loewen Boulevard (Bethesda Wellness) and Heritage Parkway extension

Council approved a subdivision of 385 Loewen Boulevard creating three parcels and two public reserves and extending Heritage Parkway, for future healthcare facilities, subject to a development agreement. Staff also noted a minor variance was needed for the residual lot's site area; no one objected.

Impact: Three parcels, two reserves and a road extension on one site.

Note: Chair then named 'Councillor Swaikstra'; seconder named as 'Councillor Hebert' (minutes: B. Hiebert). Applicant J.K. for Bethesda Wellness Inc.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:08:48 Minutes p. 1

Oct 17, 2023 · R23-211 · 1st reading (amended) Major

By-Law 2233 — Capital development fees and water & sewer impact fees

Council gave first reading to By-Law 2233, combining the residential and non-residential capital development fee and water and sewer impact fee by-laws, with annual rate increases of 5% for four years instead of the 7.5% recommended by administration. Supporters cited construction inflation and affordability; opponents said 7.5% was needed to keep growth costs off the mill rate.

Impact: City-wide development fees on all new construction for four years.

Note: Recorded vote: in favour M. Zwaagstra, S. Penner, E. Funk, B. Hiebert, J. Siemens; against D. Penner, J. Hiebert. The mover's motion amended the rate from 7.5% to 5%.

Counted in the chart, but may not be a public-hearing motion: By-Law 2233 sets development and water/sewer impact fees; no public hearing held. Parser matched By-Law 2217, named only as a fee by-law being replaced.

Seconded by Jac Siemens · Carried on a recorded vote (against: D. Penner & J. Hiebert) · Extended discussion

▶ Video 0:08:18 Minutes p. 1

Nov 7, 2023 · R23-224 · 2nd reading Major

By-Law 2233 — Capital development fees and water & sewer impact fees

Council gave second reading to By-Law 2233, replacing three fee by-laws with one setting capital development and water and sewer impact fees rising 5% a year for four years. Councillors again debated 5% versus 7.5%.

Impact: City-wide development fees on all new construction for four years.

Note: Recorded vote: in favour M. Zwaagstra, B. Hiebert, S. Penner, E. Funk, J. Siemens; against D. Penner, J. Hiebert. Seconder named as 'Councilor Hebert' (minutes: B. Hiebert).

Seconded by Bill Hiebert · Carried on a recorded vote (against: D. Penner & J. Hiebert) · Extended discussion

▶ Video 0:05:53 Minutes p. 1

Nov 7, 2023 · R23-225 · 3rd reading Major

By-Law 2233 — Capital development fees and water & sewer impact fees

Council gave third reading to By-Law 2233, adopting the new capital development and water and sewer impact fees with 5% annual increases for four years. One councillor restated his opposition, saying 5% only keeps pace with construction costs.

Impact: City-wide development fees on all new construction for four years.

Note: Recorded vote: in favour M. Zwaagstra, S. Penner, E. Funk, B. Hiebert, J. Siemens; against D. Penner, J. Hiebert. Mover name in transcript is garbled.

Seconded by Susan Penner · Carried on a recorded vote (against: D. Penner & J. Hiebert) · Brief discussion

▶ Video 0:14:34 Minutes p. 1

Nov 7, 2023 · R23-226 · 2nd reading Moderate

By-Law 2232 — Public lane closing, First Street (Plan 8654 WLTO)

Council gave second reading to close an undeveloped public lane behind First Street properties next to PTH 52 West and replace it with a plan of works, reflecting its long-standing use as a public drain. Staff said the closing was a condition of the already-approved subdivision 4451-2022-8794; one written objection was received.

Impact: Public lane closing affecting several First Street properties.

Note: Zwaagstra first moved at 00:28:25 but questions continued; the motion was remade at 00:31:42 and seconded by Susan Penner. Recorded vote: in favour M. Zwaagstra, S. Penner, E. Funk, B. Hiebert, D. Penner; against J. Siemens, J. Hiebert.

Seconded by Susan Penner · Carried on a recorded vote (against: J. Siemens & J. Hiebert) · Extended discussion

▶ Video 0:31:42 Minutes p. 2

Dec 5, 2023 · R23-242 · Approve Minor

Variance V-2023-24 — rear yard setback, 48 Market Boulevard (C-MX multi-family)

Council approved a 19-foot rear yard setback (25 feet required in the C-MX zone) for a proposed phased multi-family development at 48 Market Boulevard, as administration recommended. No one spoke against it; the Mayor noted the project would have 99 units when complete.

Impact: 6-ft rear setback reduction; rear faces green space and commercial land

Note: Seconder named by the chair as Councillor Siemens, matching the minutes.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:10:35 Minutes p. 1

Jan 16, 2024 · R24-009 · Deny Moderate

Conditional Use CU-2023-02 — freight/truck yard, 45 Tower Avenue (M1)

Council denied a conditional use to operate a freight/truck yard on about 4 acres of 45 Tower Avenue in the M1 light industrial zone, next to residential areas. Administration had recommended approval; about 17 letters were received and several nearby residents objected over noise, dust, lighting, traffic and child safety.

Impact: Conditional use for one industrial site bordering residential neighbourhoods

Note: Decision went against the administration recommendation to approve. Seconder named as 'Councillor Pinner' (minutes: D. Penner, who then spoke). Applicant S.S.

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 1:25:55 Minutes p. 5

Mar 19, 2024 · R24-062 · Approve with conditions Moderate

Conditional Use CU-2024-01 — multi-family residential in C2 zone, 330 First Street

Council approved a conditional use allowing a 15-unit residential building at 330 First Street in the C2 commercial zone, within the Central Business District transitional area, subject to a development agreement, as administration recommended. Two residents raised privacy, traffic and other concerns; one spoke in support.

Impact: 15-unit multi-family building on one commercial site

Note: Applicant W.N. Seconder named as 'Councillor Penner' (minutes: D. Penner, who then spoke).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 2:10:09 Minutes p. 4

Apr 2, 2024 · R24-073 · Approve Major

City of Steinbach 2024 Financial Plan

Council adopted the 2024 Financial Plan (operating and capital), with a municipal mill rate of 14.4 mills (up just over 5%), a $62.7 million capital program including completion of the Event Centre, and projected revenues just under $38.5 million. No one from the public spoke at the hearing.

Impact: Annual city budget; $62.7M capital program, 14.4-mill tax rate

Note: Zwaagstra clarified the motion covered the financial and capital plans together. The speaker map labels the finance manager's presentation as Bill Hiebert (mislabel); motion attribution unaffected. Seconder named as 'Councillor Hebert' (minutes: J. Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Extended discussion

▶ Video 0:17:55 Minutes p. 2

Apr 16, 2024 · R24-084 · Approve with conditions Moderate

Subdivision 4451-2024-8941 — Kootenay Way extension (Sincerus (Park Hill) GP Ltd.)

Council approved subdividing five existing lots into 22 lots, extending Kootenay Way and creating a public reserve as part of a multi-phase residential development, subject to a development agreement, as administration recommended. No one objected.

Impact: Five lots into 22; road extension and public reserve

Note: Applicant C.M. A 'Move to approve' line attributed to the City Manager just before is likely mislabelled; the motion is Zwaagstra's turn. Seconder named as Councillor Siemens, matching the minutes.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:08:56 Minutes p. 2

Jun 18, 2024 · R24-118 · Approve with conditions Minor

Variance V-2024-05 — after-the-fact sunroom rear yard setback, 204 Chrysler Gate

Council approved a 14.15-foot rear yard setback (25 feet required in RLD) for a sunroom built without a permit at 204 Chrysler Gate, on condition of a building permit, completion of required structural work and a $1,000 fine. Jake Hiebert asked for an end-of-2024 completion deadline; the mover declined and it was not added. No one objected.

Impact: After-the-fact setback for one sunroom on a single lot

Note: Owners B.T. and A.T. Jac Siemens said 'I'll second' (minutes seconder J. Siemens); Damian Penner also said 'Second.'

Seconded by Jac Siemens · Carried unanimously · Extended discussion

▶ Video 0:52:16 Minutes p. 2

Jun 18, 2024 · R24-129 · 3rd reading Moderate

By-Law 2217 — rezoning 205 McKenzie Avenue (fourplex)

Council gave third reading to rezoning By-Law 2217 for 205 McKenzie Avenue to allow a fourplex, subject to a development agreement, after the owner returned the signed agreement. The public hearing had been held on November 1, 2022; Jac Siemens spoke against, citing traffic and parking near the high school.

Impact: Single-site rezoning for a fourplex

Note: Public hearing held 2022-11-01. Recorded vote: for D. Penner, J. Hiebert, M. Zwaagstra, E. Funk, S. Penner, B. Hiebert; against J. Siemens.

Seconded by Damian Penner · Carried on a recorded vote (against: J. Siemens) · Brief discussion

▶ Video 1:40:28 Minutes p. 4

Aug 6, 2024 · R24-156 · Approve Minor

Variance V-2024-07 — Rear yard setback for covered deck, 101/103 Winston Place

Council approved an 18 ft 2 in rear yard setback, where the RMD zone requires 25 ft, so a covered rear deck can be built on a side-by-side duplex at 101/103 Winston Place (applicant G&E Homes). Councillors noted recent precedents for similar variances and that no objections were received.

Impact: Single-lot rear setback reduction of about 7 ft for a covered deck.

Note: Chair names 'Councillor Swaig, sir' (Zwaagstra), who moves on his own speaker letter (high confidence). Seconder 'Councillor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:08:39 Minutes p. 1

Aug 20, 2024 · R24-165 · Approve Minor

Variance V-2024-09 — Barbed wire atop fence, Unit 2 - 40 North Gate Drive (Manitoba Hydro)

Council approved a variance permitting barbed wire on top of a fence at Manitoba Hydro's yard at Unit 2 – 40 North Gate Drive in the C3 Commercial Corridor zone, where the zoning by-law allows it only in the M2 zone. Administration recommended approval, no one objected, and the Manitoba Hydro representative cited site security.

Impact: Fence detail on a single commercial property.

Note: A 'Move approval.' at 00:08:39 sits on the City Manager's speaker letter (mislabel); the chair then names 'Councillor Switzer' (Zwaagstra), who moves on his own letter (high). Seconder 'Councillor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:08:43 Minutes p. 1

Sep 17, 2024 · R24-181 · Approve Minor

Variance V-2024-13 — Barbed wire atop fence, 98 Industrial Road

Council approved a variance permitting barbed wire on top of a fence at 98 Industrial Road in the M1 Light Industrial zone (applicant Three Way Builders Ltd.); the future tenant, The Rental House, cited theft prevention and insurance requirements. Administration recommended approval and no one objected.

Impact: Fence detail on a single industrial property.

Note: Chair does not name the mover; the motion is spoken on Zwaagstra's speaker letter (high). Seconder 'Councillor Hebert' (minutes: Bill Hiebert).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:24:29 Minutes p. 2

Feb 4, 2025 · R25-027 · 1st reading Major

By-Law 2257 — Special Service Plan 2025-01, residential curbside waste collection

Council gave first reading to By-Law 2257, Special Service Plan 2025-01, setting the curbside waste collection charge for all residential properties at $162 in 2025, $168 in 2026 and $174 in 2027, up from $155 in 2024. Administration said the charge recovers the cost of the service; no correspondence was received.

Impact: Annual charge on every residential household, 2025–2027.

Note: Motion spoken on Zwaagstra's speaker letter (high); the Mayor later thanks 'Councillor Swaikstra'. Seconder 'Councillor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:14:00 Minutes p. 2

Feb 18, 2025 · R25-035 · 2nd reading Moderate

By-Law 2260 — Rezoning 79 & 85 First Street, RLD to RMD

Council gave second reading, subject to a development agreement, to By-Law 2260 rezoning 79 & 85 First Street from RLD to RMD for a multi-family development by Vogt Building Construction, described by the mover as 17 residential units needing no variances. No one objected; councillors noted the site is in the Central Business District transitional policy area.

Impact: Single-site rezoning for a 17-unit multi-family building.

Note: Motion spoken on Zwaagstra's speaker letter (high). A 'So moved.' at the end of the chair's 00:44:51 turn is unattributed. Seconder 'Councillor Pinner' (minutes: Damian Penner, who spoke next).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:45:26 Minutes p. 2

Mar 4, 2025 · R25-048 · Approve in principle Major

City of Steinbach 2025 Financial Plan

Council approved in principle the City's 2025 Financial Plan (operating and capital budgets and five-year capital program), to be incorporated into the 2025 tax levy by-law. Finance staff reported the mill rate unchanged at 14.4 mills with $22.7 million to be raised by property taxes; councillors cited infrastructure borrowing, such as $3.5 million for the Loewen Boulevard–PTH 12 intersection, and rising costs.

Impact: Annual city-wide budget and five-year capital program.

Note: Chair names 'Councilor Baxter' (garbled); the motion is on Zwaagstra's speaker letter (high), and the Mayor then thanks 'Councillor Switzer'. Seconded by Susan Penner (named by chair). Jac Siemens and Bill Hiebert were absent. Members of the public spoke at the hearing.

Seconded by Susan Penner · Carried unanimously · Extended discussion

▶ Video 0:30:56 Minutes p. 2

Mar 18, 2025 · R25-058 · Approve with conditions Minor

Variance V-2025-05 — Rear yard setback, 7 Brandt Street (C2)

Council approved a rear yard setback of 10 ft 4 in, where the C2 Commercial Community zone requires 20 ft, so a business can add bays to its shop at 7 Brandt Street, subject to an updated lot grading and site servicing plan. The applicant owns the adjacent lots, and no one objected.

Impact: Rear setback reduction for a shop addition on one property.

Note: Minutes record no outcome for R25-058; the video shows the chair declaring it carried (00:52:48) with no opposition voiced. The input motion_text includes spill-over text from item 26 (V-2025-06). An 'I'd like to move that we' fragment at 00:51:17 is on an unreliable merged letter.

Seconded by Jac Siemens · No result printed in the minutes; the video shows it carried · Brief discussion

▶ Video 0:51:22 Minutes p. 3

Apr 15, 2025 · R25-082 · Approve Major

2025 Financial Plan — final adoption

Council adopted the City's 2025 Financial Plan after the education requisitions were received, following approval in principle on March 4, 2025 (R25-048). The City Manager reported a municipal mill rate of 14.4 mills and a projected combined residential rate of 26.76 mills including education taxes.

Impact: Annual city-wide Financial Plan.

Note: Chair called on 'Councillor Spicer' (Zwaagstra). Public hearing on the plan held March 4, 2025.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:27:56 Minutes p. 2

Jul 2, 2025 · R25-137 · 3rd reading Major

By-Law 2255 — Local Improvement Plan 2025-01, Lift Station #1 to lagoon forcemain twinning

Council gave third reading to By-Law 2255 for about 3 km of new sewage forcemain along Park Road West from Lift Station #1 to the lagoon, after The Municipal Board approved the plan; about $2.75 million of the cost is to be borrowed through a future debt issue (over 5 years, per Councillor Zwaagstra). Councillor Susan Penner said staying ahead of sewer capacity is important to growth.

Impact: Major sewer capacity project; about $2.75 million borrowed.

Note: Chair called on 'Councillor Swygstra'; speaker B (Zwaagstra, high) moved. Seconder named 'Councillor Penner' (Susan Penner per minutes). Public hearing held Feb 4, 2025.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:07:15 Minutes p. 1

Jul 2, 2025 · R25-138 · Approve with conditions Moderate

Conditional Use CU-2025-02 — 16 Pioneer Road, retail sales in M-1 (Adult & Teen Challenge thrift store)

Council approved retail sales in the M-1 light industrial zone at 16 Pioneer Road so Adult & Teen Challenge of Canada can move its Main Street thrift store into about 10,000 of the building's roughly 23,000 square feet, on condition that the approval expires when the applicant stops retail sales there. The motion did not include administration's recommended upgrade of the water service to 2 inches; councillors cited reuse of an existing building and the limited, charity-run retail.

Impact: Conditional use for retail on a single industrial site.

Note: Seconder named 'Councillor Pinner' (Damian Penner per minutes). Councillor Damian Penner noted he had voted against an earlier Adult & Teen Challenge application. Owner: Association for Community Living Steinbach Branch Inc.; representatives M.F. and D.E. spoke.

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 0:19:06 Minutes p. 2

Jul 15, 2025 · R25-144 · Deny Moderate

Conditional Use CU-2025-03 — 123 Industrial Road, retail sales (The Home Workshop Inc.)

Council denied the conditional use that would have allowed a retail sales business (display of cabinetry, fixtures, flooring and furniture) at 123 Industrial Road, owned by Reimer Agencies Ltd. At the hearing the Mayor noted that the City's light industrial lots were created to support manufacturing and are sold at cost.

Impact: Conditional use for retail on a single industrial site.

Note: No video for this meeting; based on minutes. Recorded vote: for M. Zwaagstra, D. Penner, B. Hiebert, J. Hiebert, E. Funk; against J. Siemens. Councillor Susan Penner was excused.

Seconded by Damian Penner · Carried on a recorded vote (against: J. Siemens)

No video for this meeting Minutes p. 2

Sep 2, 2025 · R25-170 · Approve Minor

Variance V-2025-20 — 22 Country View Lane, residual parcel site width

Council approved a 62-foot site width (100 feet required in RR) for the residual parcel at 22 Country View Lane after a lot is subdivided off; the hearing was held because the residual parcel was left out of the original public notice for V-2025-14. Administration recommended approval and no one objected.

Impact: Single-property site width variance for a lot split.

Note: Seconder named 'Councillor Hebert' (Jake Hiebert per minutes). Applicant J.L.; owners L.P. and K.P.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:07:04 Minutes p. 1

Sep 2, 2025 · R25-171 · Approve Minor

Variance V-2025-14 — new parcel subdivided from 22 Country View Lane, site width

Council approved the site-width variance for the new parcel being subdivided from 22 Country View Lane; the public hearing had been held on August 5, 2025. Councillor Zwaagstra noted staff had no concerns and no one objected.

Impact: Single-property site width variance for a lot split.

Note: Seconder named 'Councillor Pinner' (Susan Penner per minutes). Hearing held August 5, 2025.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:09:12 Minutes p. 1

Sep 16, 2025 · R25-178 · Deny Minor

Variance V-2025-24 — 11-40 North Gate Drive, street-edge landscaping reduction

Council denied a request for a 50% reduction in required street-edge landscaping at a commercial lot on North Gate Drive (owner Suncor Energy Inc., applicant CTM Design Services Ltd.), as administration recommended. No applicant attended; a councillor noted the by-law requires 10 trees and 44 shrubs on this lot.

Impact: Single commercial property landscaping variance.

Note: Chair called on 'Councillor Spicer' (Zwaagstra); seconder 'Councillor Penner' (Damian Penner per minutes).

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 0:24:13 Minutes p. 2

Dec 16, 2025 · R25-245 · Approve with conditions Moderate

Subdivision 4451-2025-9173 — Rosebrook Trail & Pacific Bay, 41 lots and extension of Pacific Bay (Park Hill)

Council approved a subdivision by Sincerus (Park Hill) GP Ltd. creating 41 residential lots on Rosebrook Trail and Pacific Bay north of McKenzie Avenue, subject to a development agreement, and approved the extension of Pacific Bay as a public road. Administration recommended approval; no one spoke at the hearing.

Impact: Subdivision creating 41 residential lots and a road extension.

Note: Damian Penner and Jac Siemens were excused from this meeting, so 'Councillor Penner' refers to Susan Penner.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:08:23 Minutes p. 1

Dec 16, 2025 · R25-250 · Approve with conditions Minor

Variance V-2025-36 — 49 Market Boulevard, side-yard setback for detached accessory building

Council approved a 19.25-inch north side-yard setback for an already-built detached accessory building at 49 Market Boulevard, where 2 ft is required in the CMX zone, subject to an amended as-built lot grading plan. Administration said a construction error led to the application and recommended approval.

Impact: Under-5-inch setback shortfall for one accessory building.

Note: The applicant was not present; Councillor Zwaagstra said on the record that applicants should attend. One item of written correspondence was on file.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:58:13 Minutes p. 4

Jan 6, 2026 · R26-004 · Approve with conditions Minor

Variance V-2025-38 — 31 Loewen Boulevard, west side-yard setback 15 ft to 5 ft

Council approved a 5 ft west side-yard setback, where 15 ft is required in the C-3 zone, for the mixed-use building at 31 Loewen Boulevard, subject to a development agreement. The applicant said the reduction makes room for required parking; the City Manager noted balconies would come within just over 3 ft of the lot line, and the neighbouring property is commercial.

Impact: Side-yard setback on one commercial site beside a commercial lot.

Note: A councillor the speaker map could not identify asked about the balcony projection before the motion. No objections.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:25:38 Minutes p. 2

Jan 20, 2026 · R26-015 · 3rd reading Major

By-Law 2245 — new City of Steinbach Zoning By-Law

Council gave third reading to By-Law 2245, the new Steinbach Zoning By-Law, which replaces By-Law 2100. The City Manager said objections at the April 1, 2025 public hearing led to a Manitoba Municipal Board hearing, and the Board ordered no changes; Councillor Zwaagstra noted changes such as a one-third cut in required parking in the central business district overlay.

Impact: City-wide replacement of the zoning by-law.

Note: Third reading had been removed from the January 6, 2026 agenda.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:29:39 Minutes p. 2

Feb 3, 2026 · R26-023 · Approve Moderate

Conditional Use CU-2026-01 — 119 & 123 Industrial Road, social services facility in M1 zone (Trailblazers Life Choices)

Council approved a social services facility in the M1 Light Industrial zone at 119 and 123 Industrial Road so Trailblazers Life Choices can consolidate its office and day programs there. The applicant described a building of about 5,000 sq ft with room for a 7,000 sq ft second phase; administration recommended approval and no one objected.

Impact: Social services facility on a sizeable industrial site, phased building.

Note: The applicant (W.N.) said Trailblazers employs over 90 people and serves over 60 individuals in its day program.

Seconded by Jake Hiebert · Carried unanimously · Extended discussion

▶ Video 0:12:38 Minutes p. 2

Mar 17, 2026 · R26-059 · Adjourn public hearing Procedural

Conditional Use CU-2026-03 & Variance V-2026-05 — 185 Friesen Avenue, 7-storey seniors housing (Steinbach Housing Inc.)

Council adjourned the public hearing on Steinbach Housing Inc.'s proposed seniors housing at 185 Friesen Avenue to April 21, 2026, so the applicant could provide more information, mainly on parking. The applications sought multi-family use in the C-1 zone, a 7-storey height where 3 is allowed, 10 parking stalls where 150 are required, and a reduced front yard; neighbours objected over height, privacy, green space and a 1989 caveat.

Impact: Adjournment only; no decision on the merits.

Note: Recorded vote 6–1: for M. Zwaagstra, J. Hiebert, D. Penner, S. Penner, B. Hiebert, E. Funk; against J. Siemens, who said council could decide that night. Adjourning was one of administration's listed options. Objectors were R.L. (for 193 Friesen Avenue) and R.L. (193 Friesen Avenue).

Seconded by Jake Hiebert · Carried on a recorded vote (against: J. Siemens) · Extended discussion

▶ Video 1:41:10 Minutes p. 3

Apr 21, 2026 · R26-077 · Approve Minor

Variance V-2026-07 — 225 Kroeker Avenue, site width, front and south side-yard setbacks, eaves

Council approved four variances at 225 Kroeker Avenue: a 40 ft site width (50 ft required), a 20.65 ft front yard (25 ft), a 2 ft south side yard (4 ft) and eaves within 1.5 ft of the south lot line (2 ft), mainly to bring an older house into compliance and allow a larger porch. Administration recommended approval; the engineer's report called for a lot grading plan.

Impact: Single older house; small setback and width variances for a porch.

Note: Recorded vote 4–1: for M. Zwaagstra, D. Penner, S. Penner, B. Hiebert; against J. Hiebert, who cited emergency access and drainage in the 2 ft side yard. The Mayor said the side yard would be 2.4 ft. Applicants/owners are private individuals.

Seconded by Damian Penner · Carried on a recorded vote (against: J. Hiebert) · Extended discussion

▶ Video 0:11:16 Minutes p. 2

Apr 21, 2026 · R26-080 · Adjourn public hearing Procedural

Conditional Use CU-2026-03 & Variance V-2026-05 — 185 Friesen Avenue, 7-storey seniors housing (Steinbach Housing Inc.)

Council further adjourned the continued public hearing on the 185 Friesen Avenue seniors housing applications to June 2, 2026, at the applicant's request, to allow time to refine the parking plan and building design.

Impact: Second adjournment; no decision on the merits.

Note: First adjourned on March 17, 2026 (R26-059).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:27:05 Minutes p. 3

May 19, 2026 · R26-099 · Approve Minor

Conditional Use CU-2026-05 — outside vehicle storage, Unit 4-47 Keating Road (C.V. Towing Ltd.)

Council approved Conditional Use CU-2026-05, allowing outside storage of vehicles at Unit 4-47 Keating Road in the M1 Light Industrial zone (applicant C.V. Towing Ltd.). No correspondence was received and the applicant attended to answer questions.

Impact: Single industrial condo unit; outdoor vehicle storage; no correspondence received.

Note: No video or transcript for this meeting; record taken from the minutes PDF.

Seconded by Bill Hiebert · Carried unanimously

No video for this meeting Minutes p. 1

Jun 2, 2026 · R26-109 · Approve with conditions Moderate

Conditional Use CU-2026-03 — multi-family in C1 zone, 185 Friesen Avenue (Steinbach Housing Inc.)

Council approved Conditional Use CU-2026-03, allowing multi-family development (a proposed 84-unit, 55+ independent seniors' building by Steinbach Housing Inc.) at 185 Friesen Avenue in the C1 Commercial Neighbourhood zone, subject to a development agreement. The mover said this motion decided only the use, not the height or parking.

Impact: Multi-family use for a proposed 84-unit seniors' building on one site.

Note: Reconvened public hearing (adjourned earlier to get more parking information). Height, parking and setback were decided separately in R26-110. Chair named the seconder 'Councilor Pinner' (minutes: S. Penner).

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:43:14 Minutes p. 3

Jun 2, 2026 · R26-111 · 2nd reading Major

Zoning By-Law 2275 — Transitional Housing definition, parking and conditional use (amends Zoning By-Law 2245)

Council gave second reading to By-Law 2275, which adds a definition of transitional housing to the Zoning By-Law, sets its parking requirement, and lists it as a conditional use in the RMD, RHD, R-MX, C1, C2, C3 and C-MX zones. Councillors noted that any transitional housing project would still need a conditional-use public hearing.

Impact: City-wide zoning text change; new conditional use in seven zones.

Note: No one spoke at the hearing and no correspondence was received. Speaker J said 'Move approval' first, but the chair called on Councillor Zwaagstra, who made the motion; seconder named 'Councillor Penner' (minutes: D. Penner). Councillor Siemens pointed to the planner's recommended definition, which Zwaagstra confirmed is the one in the by-law.

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 1:08:36 Minutes p. 3

Jun 16, 2026 · R26-121 · 2nd reading Moderate

By-Law 2279 — Road closing, Pacific Bay and Rosebrook Trail, Park Hill Phase 2C

Council gave second reading to By-Law 2279, closing all portions of Pacific Bay and Rosebrook Trail in Park Hill Phase 2C so they can be reopened in a revised layout through a pending subdivision. Staff said there would be no overall change to the roadway and no effect on surrounding properties.

Impact: Road closing in a new subdivision; roads reopened in revised layout.

Note: The minutes' resolution text calls it 'public reserve closing By-Law 2279', but the hearing and by-law concern a road closing. 'Move approval' at 00:10:52 is labelled as a delegation speaker (mislabel); the chair then called on 'Councillor Swaigstra'. Seconder 'Councillor Pinner' is Damian Penner (Susan Penner excused).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:10:58 Minutes p. 2

Jul 7, 2026 · R26-132 · Approve with conditions Moderate

Variance V-2026-13 — 3 storeys vs 2-storey limit, 80 & 81 Lund Road

Council approved Variance V-2026-13, allowing multi-family buildings of up to three storeys at 80 and 81 Lund Road, where an earlier zoning amendment (By-Law 2015, about 13 years ago) had limited 80 Lund Road to two storeys, subject to a development agreement. Neighbours raised traffic, drainage, privacy and property-value concerns; the mover said the decision concerned height, not the number of units.

Impact: Height variance on large RMD site; applicant cited about 240 units conceptually.

Note: Applicant M.B. was represented by S.H.; residents L.S. and J.W. spoke. The representative said the same unit count could be reached with two storeys plus underground parking. Seconder named 'Councillor Pinner' (minutes: D. Penner).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:28:05 Minutes p. 2

Jul 21, 2026 · R26-147 · Approve with conditions Moderate

Variance V-2026-14 — 6 storeys and reduced parking, 290 Stone Bridge Crossing (Bridgepark Manor)

Council approved Variance V-2026-14 for Bridgepark Manor Inc. at 290 Stone Bridge Crossing, allowing six storeys (three permitted in RMD) and parking at 1.25 stalls per unit, rather than the 1 per unit requested (1.5 required), for a proposed building of about 81 seniors' suites. Neighbours raised flooding, sewer backup, drainage, traffic and height concerns; staff described the engineering standards used to assess drainage and sewer capacity.

Impact: Height and parking variance for an about 81-suite seniors' building.

Note: Recorded vote — For: M. Zwaagstra, S. Penner, B. Hiebert, J. Hiebert, D. Penner, E. Funk; Against: J. Siemens (said six-storey buildings belong in the central business district). Moved after Siemens' motion to deny died. The mover set the parking ratio at 1.25 instead of the requested 1:1. Seconder named 'Councilor Pinner' (minutes: S. Penner). Recording begins partway through the hearing.

Seconded by Susan Penner · Carried on a recorded vote (against: J. Siemens) · Extended discussion

▶ Video 0:53:50 Minutes p. 6

Aug 4, 2026 · R26-156 · 2nd reading Major

By-Law 2283 — Rezoning, Williams Creek Phase 1 (153 lots)

Council gave second reading to By-Law 2283, rezoning proposed lots 1 to 153 to RSU, RLD and RMD as the first phase of William's Creek Development Inc.'s multi-phase residential development, subject to a development agreement. Residents raised drainage, traffic and lot-mix concerns; the mover noted the area was first rezoned in 2012 and that drainage would be addressed through the development agreement.

Impact: 153-lot first phase of a new neighbourhood; about 74 acres stated in debate.

Note: Seconder named 'Councilor Hebert' (minutes: J. Hiebert). A Hiebert speaking in debate (00:50:58) cannot be told apart in this transcript (merged speaker cluster).

Seconded by Jake Hiebert · Carried unanimously · Extended discussion

▶ Video 0:47:37 Minutes p. 3

Sep 1, 2026 · R26-179 · 2nd reading Moderate

By-Law 2285 — Rezoning 58 Giesbrecht Street, RLD to RMD (12-unit, 2-storey multi-family)

Council gave second reading to By-Law 2285, rezoning 58 Giesbrecht Street from RLD to RMD for a proposed two-storey, 12-unit multi-family building (owner 3XL Holdings Ltd.), subject to a development agreement. Neighbours raised privacy, drainage, traffic, tree-loss and property-value concerns; the applicant said a fence and an engineered lot-drainage plan would be provided.

Impact: Rezoning one lot for a 12-unit, two-storey multi-family building.

Note: Chair: 'Go ahead, Councillor Switzer' (Zwaagstra). Seconder named 'Councillor Hebert' (minutes: B. Hiebert). Applicant J.L.; residents including H.K. and G.W. spoke; one item of correspondence received. Damian Penner was excused.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:37:31 Minutes p. 3

2Jac Siemens · 39 motions

Impact: 10 major, 16 moderate, 9 minor, 4 procedural. Also seconded 26 of these motions.

Jan 18, 2022 · R22-016 · 3rd reading Major

By-Law 2191 — rezoning, Park Road West (RHD/RMD/DR1 to C3/RHD)

Council gave third reading to By-Law 2191, the Park Road West rezoning, subject to a development agreement. Councillor Siemens described it as a 68-acre project.

Impact: Large mixed commercial/high-density site; councillor cited 68 acres.

Note: Seconder named by the chair as 'Councillor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:15:40 Minutes p. 2

Feb 15, 2022 · R22-034 · 2nd reading Moderate

By-Law 2193 — rezoning, Harmony Lane lots (RSF to RLD)

Council gave second reading, subject to a development agreement, to By-Law 2193 rezoning six Harmony Lane lots from residential single family to residential low density to allow two-family dwellings. No one objected at the hearing.

Impact: Six lots rezoned within one subdivision phase.

Note: Third reading followed immediately (R22-035). Seconded by Jake Hiebert (Bill Hiebert absent).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:16:20 Minutes p. 2

Mar 1, 2022 · R22-052 · Approve with conditions Moderate

Variance V-2022-02 — Steinbach Community Outreach affordable housing, 224 Woodhaven Avenue (30 vs 40 parking stalls)

Council approved a variance allowing 30 parking stalls instead of the required 40 for a 24-unit affordable housing building by Steinbach Community Outreach, on condition that it contain only bachelor and one-bedroom suites, that Council approve affordable-housing grant funding under a grant agreement before a permit, and that a development agreement be signed.

Impact: Parking reduction for a 24-unit apartment building.

Note: Delegates from Steinbach Community Outreach (I.K., R.P.) presented comparisons with other local buildings; a neighbouring resident (N.P.) raised privacy, fencing and speeding concerns but said she was not opposed. Seconder named as 'Councilor Penn' (minutes: Susan Penner).

Seconded by Susan Penner · Carried unanimously · Extended discussion

▶ Video 0:51:59 Minutes p. 2

Apr 5, 2022 · R22-077 · Approve with conditions Moderate

Conditional Use CU-2022-01 — retail sales at 94 Industrial Road (M1 Light Industrial)

Council approved a conditional use allowing retail sales in a unit of a new commercial warehouse at 94 Industrial Road in the M1 Light Industrial zone, limited solely to the unit and space in the application and subject to a major occupancy agreement. The prospective owners, Skirts and Co., planned a retail clothing store.

Impact: Conditional use for a single development site.

Note: No video for this meeting. Recorded vote 5–2: for J. Siemens, B. Hiebert, S. Penner, D. Penner, Mayor Funk; against M. Zwaagstra, J. Hiebert. Minutes note council questions on employee numbers and required parking. Applicant H.B.

Seconded by Bill Hiebert · Carried on a recorded vote (against: M. Zwaagstra, J. Hiebert)

No video for this meeting Minutes p. 3

May 17, 2022 · R22-118 · Approve Minor

Variance V-2022-09 — 25 Market Boulevard (drive-through in front yard setback, C-MX)

Council approved a variance allowing a restaurant drive-through to locate within part of the required front yard setback at 25 Market Boulevard in the C-MX Commercial Mixed Use zone. The applicant said queuing is set away from the highway.

Impact: Single commercial lot; setback use variance.

Note: Applicant representative (K.U.) spoke; no objections. Seconded by 'Councillor Hebert' (minutes: Jake Hiebert). Councillor Zwaagstra noted a variance decision is final, unlike a rezoning.

Seconded by Jake Hiebert · Carried unanimously · Extended discussion

▶ Video 0:11:34 Minutes p. 1

Sep 6, 2022 · R22-206 · 2nd reading Moderate

By-Law 2214 — rezoning 417, 425 and 431 Hospital Street (RLD to E/I), Bethesda hospital parking

Council gave second reading to By-Law 2214 rezoning three residential properties on Hospital Street from residential low density to E/I so Southern Health-Santé Sud can relocate parking for the Bethesda Regional Health Centre expansion. The purchase of the properties was contingent on the rezoning; no one objected.

Impact: Three lots rezoned for institutional use.

Note: An unattributed 'I motion to approve' also appears; the chair then handed the floor to the mover and Siemens spoke. Seconded by 'Councillor Hebert' (minutes: Jake Hiebert). Applicant R.P. of Southern Health-Santé Sud.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 1:30:53 Minutes p. 5

Sep 6, 2022 · R22-207 · 3rd reading Moderate

By-Law 2214 — rezoning 417, 425 and 431 Hospital Street (RLD to E/I), Bethesda hospital parking

Council gave third reading to By-Law 2214, completing the Hospital Street rezoning for Bethesda Regional Health Centre parking.

Impact: Three lots rezoned for institutional use.

Note: 'So moved.' is diarized to a member-of-the-public speaker label (mislabel); mover and seconder not named aloud. City Manager advised third reading could be given the same night.

Seconded by Jake Hiebert · Carried unanimously · No discussion

▶ Video 1:32:28 Minutes p. 5

Nov 1, 2022 · Deny (lost, no seconder) Procedural

By-Law 2217 — Rezoning 205 McKenzie Avenue, RLD to RMD (4-unit building)

Councillor Siemens moved to deny second reading of By-Law 2217; the motion died for lack of a seconder.

Impact: Motion died without a seconder; no decision made.

Note: Chair at 01:18:43: 'Yes, that's dead.' No resolution number.

Died: no seconder · No discussion

▶ Video 1:18:24 Minutes p. 5

Jan 3, 2023 · R23-007 · 2nd reading Major

By-Law 2220 — Local Improvement Plan 2023-01, Fire Department ladder truck

Council gave second reading to By-Law 2220, the $2 million local improvement borrowing for a replacement Fire Department ladder truck, immediately after first reading.

Impact: $2 million borrowing for major fire apparatus.

Note: Chair named the seconder as 'Councillor Hebert'; minutes record M. Zwaagstra as seconder.

Seconded by Michael Zwaagstra · Carried unanimously · No discussion

▶ Video 0:10:42 Minutes p. 2

Jan 3, 2023 · R23-008 · 1st reading Major

By-Law 2221 — Local Improvement Plan 2023-02, Lift Station No. 2 upgrade, 330 Loewen Boulevard

Council gave first reading to a local improvement by-law to upgrade three pumps and expand Lift Station No. 2 at 330 Loewen Boulevard and install about 390 m of sewer force main, estimated at $2.265 million, with $2 million borrowed over 5 years and the rest from the utility reserve. Councillors said the upgrade adds capacity for development on the east side of Loewen Boulevard.

Impact: $2.265M sewer utility upgrade supporting new development.

Note: Maximum interest rate set at 8%; Councillor Zwaagstra noted that is a ceiling, not an expected rate.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:12:55 Minutes p. 2

Jun 6, 2023 · R23-117 · 3rd reading Major

By-Law 2213 — Rezoning, Old Tom Road / Loewen Boulevard area, DR-1 to RSF/RLD/RHD

Council gave third reading, subject to a development agreement, to rezone the remaining Phase 1 land and part of a future phase from Development Reserve to single-family, low-density and high-density residential for a multi-phase residential development on the city's east side. Councillors noted the sewer trunk line extended to serve the area.

Impact: New multi-phase residential neighbourhood on east edge; units and area not stated.

Note: Chair named Councillor Siemens before the motion; seconder named as 'Councillor Hebert' (minutes: B. Hiebert).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:33:52 Minutes p. 2

Aug 1, 2023 · R23-159 · Approve with conditions Major

Subdivision 4451-2023-8850 — 84 McKenzie Avenue, 70 lots, Sterling Crescent opening and Lincoln Avenue extension

Council approved a subdivision creating 14 medium-density, 12 low-density and 44 single-family lots plus 3 public reserves, the opening of Sterling Crescent and the extension of Lincoln Avenue, subject to a development agreement. A neighbour asked about rear setbacks; staff said 25-foot rear yards apply.

Impact: 70-lot new neighbourhood with new street and public reserves.

Note: Motion text in minutes reads 'Subdivision 4451-2023-8550'; the hearing notice and staff report use 8850. Seconder named as 'Councillor Evert' (minutes: B. Hiebert).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:22:08 Minutes p. 2

Aug 15, 2023 · R23-164 · 2nd reading Moderate

By-Law 2234 — Rezoning part of 385 Loewen Boulevard, DR1 to EI (future healthcare facilities)

Council gave second reading, subject to a development agreement, to rezone part of 385 Loewen Boulevard from Development Reserve to Educational/Institutional for future healthcare facilities by Bethesda Wellness Inc. Councillors noted it matches the OCP institutional designation and that the developer will extend Heritage Parkway.

Impact: Rezoning of one institutional site for future healthcare facilities.

Note: Owner Steinbach Campus Foundation Inc.; applicant J.K. for Bethesda Wellness Inc.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:06:52 Minutes p. 1

Jan 16, 2024 · R24-005 · 3rd reading Moderate

By-Law 2238 — rezoning 600 Main Street from RLD to RMD (six-plex)

Council gave third and final reading to the rezoning of 600 Main Street from RLD to RMD for a six-unit building, subject to a development agreement.

Impact: Single-site rezoning for a six-unit building on Main Street

Note: Mover and seconder named by the chair at the end of the same turn that closed the 2nd-reading vote ('Councillor Siemens, seconded by Councillor Swaistra').

Seconded by Michael Zwaagstra · Carried unanimously · No discussion

▶ Video 0:23:25 Minutes p. 2

Jan 16, 2024 · R24-007 · 2nd reading Moderate

By-Law 2237 — public reserve closing, Wyndham Estate Drive (Stonebridge Development Corporation)

Council gave second reading to close part of a public reserve on the east side of Wyndham Estate Drive so it can become one residential lot, subject to approval and registration of subdivision 4451-2023-8865. Staff said the developer's original green-space dedication would still exceed city minimums; a resident (D.M.) objected, raising traffic on the area's single access road.

Impact: Public reserve closing; converts part of green space to one lot

Note: Deputy Mayor Michael Zwaagstra chaired this item while the Mayor was out. Seconder named as 'Councillor Hebert' (minutes: B. Hiebert, who then spoke).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:41:38 Minutes p. 3

Feb 20, 2024 · R24-035 · 2nd reading Moderate

By-Law 2235 — public reserve closing for Heritage Parkway extension

Council gave second reading to close part of a public reserve north of Heritage Parkway so the road can be extended, supporting a proposed subdivision for institutional development (described by councillors as the Steinbach Campus Foundation's site). Community Planning had no concerns provided a heritage review is completed; no one objected.

Impact: Public reserve closing for a road extension serving institutional development

Note: Transcript shows 'Second.' from Damian Penner (high confidence); minutes record M. Zwaagstra as seconder.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:08:25 Minutes p. 1

Jun 18, 2024 · R24-117 · Approve with conditions Moderate

Variance V-2024-04 — building height 6 storeys / 78 ft, 362 & 366 Main Street

Council approved a variance allowing six storeys (five permitted on Main Street) and a total height of 78 feet (50 feet permitted in C2) for the mixed-use building at 362 and 366 Main Street, subject to a development agreement. No one objected.

Impact: Height increase of 28 ft and one storey on Main Street

Note: Seconder named as 'Councillor Penner' (minutes: D. Penner, who then spoke).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:40:13 Minutes p. 2

Sep 17, 2024 · R24-180 · Approve with conditions Minor

Variance V-2024-12 — Oversized/over-height detached garage, 322 Reimer Avenue

Council approved a detached garage of 1,232 sq ft (700 sq ft maximum) and 29.5 ft high (15 ft maximum) at 322 Reimer Avenue in the C2 zone, subject to an approved site plan including a lot grading plan, as administration recommended. The applicant said neighbours had no objections, and no one objected at the hearing.

Impact: Accessory-building size and height variance on one property.

Note: Chair names 'Councillor Stevens' (Siemens), who moves on his own speaker letter (high). Susan Penner was excused, so seconder 'Councillor Penner' is Damian Penner. The Mayor also stated support.

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 0:16:06 Minutes p. 1

Nov 5, 2024 · R24-208 · Approve Minor

Conditional Use CU-2024-05 — Electronic message sign, 162 PTH 52 West

Council approved a conditional use allowing an electronic message sign at 162 PTH 52 West (owner 1023 Manitoba Co-op Ltd., applicant Signex Manufacturing Inc.), as the zoning by-law requires for such signs. The applicant attended and no other discussion is recorded.

Impact: One electronic sign on a single commercial property.

Note: No meeting video; based on the minutes PDF. Rated Minor rather than Moderate because it concerns a sign, not a development.

Seconded by Bill Hiebert · Carried unanimously

No video for this meeting Minutes p. 2

Nov 19, 2024 · R24-227 · 3rd reading Moderate

By-Law 2250 — Rezoning 333 Loewen Boulevard to EI (Steinbach Bible College)

Council gave third reading, subject to a development agreement, to By-Law 2250 rezoning 331/333 Loewen Boulevard to EI Educational/Institutional for the relocation of Steinbach Bible College. Administration corrected the by-law to rezone from RMX Residential Mixed Use (rather than C4) after finding conflicting records from a 2017 rezoning application.

Impact: Rezoning of one large building site for a college campus.

Note: Chair names Councillor Siemens, who moves on his own speaker letter (high). Seconder 'Councillor Hebert' (minutes: Jake Hiebert). Michael Zwaagstra declared a conflict of interest (00:21:28) and left for the item.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:23:39 Minutes p. 2

Feb 4, 2025 · R25-026 · 2nd reading Major

By-Law 2255 — Local Improvement Plan 2025-01, Lift Station #1 to lagoon forcemain twinning

Council gave second reading to By-Law 2255, Local Improvement Plan 2025-01, for the $6.595 million forcemain twinning from Lift Station #1 to the lagoon, immediately after first reading.

Impact: $6.595M wastewater capital project; $2.75M borrowing repaid city-wide.

Note: Chair names Councillor Siemens as mover and 'Councillor Hebert' as seconder (minutes: Bill Hiebert).

Seconded by Bill Hiebert · Carried unanimously · No discussion

▶ Video 0:10:03 Minutes p. 1

Feb 18, 2025 · R25-034 · Deny Moderate

Conditional Use CU-2025-01 — Retail sales at 86 Industrial Road (M1)

Council denied a conditional use that would have allowed retail sales at vacant 86 Industrial Road in the M1 Light Industrial zone (owner Solomon Budala Holdings Inc., applicant Avedo Inc.), proposed for an Adult and Teen Challenge thrift store and community office. Administration noted the decision would run with the whole parcel and that the land had been sold at cost for industrial use; councillors cited protecting industrial land.

Impact: Conditional use for one industrial parcel; would apply to the entire site.

Note: Chair names 'Councillor Siemens?', who moves on his own speaker letter (high). Seconder 'Councillor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Extended discussion

▶ Video 0:33:06 Minutes p. 2

Mar 18, 2025 · R25-056 · Deny Moderate

By-Law 2261 — Rezoning 189 Hanover Street, RLD to RMD (six-unit multi-family)

Council denied By-Law 2261, which would have rezoned 189 Hanover Street from RLD to RMD for a six-unit multi-family building. Eight letters of objection were received and several residents spoke against it; the mover said the proposal was about 10 years too early for the area, and the Mayor noted its mid-block location outside the Central Business District.

Impact: Single-site rezoning for a six-unit multi-family building.

Note: Motion spoken on Siemens' speaker letter (high); chair says 'Go ahead, Councillor Stevenson.' Seconder transcribed 'Councillor Swegler'; Zwaagstra confirmed he was seconding.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:36:16 Minutes p. 2

Apr 1, 2025 · R25-069 · 1st reading Major

By-Law 2244 — Official Community Plan (2025 review)

Council gave first reading to By-Law 2244, the five-year review and update of the City of Steinbach Official Community Plan, after a public hearing at which three written objections were noted and residents asked about public notice, downtown parking and active transportation. Councillor Siemens spoke in support while saying he would have liked the plan to do more for pedestrians and cycling.

Impact: City-wide long-term land-use plan replacing OCP By-Law 2099.

Note: Chair named seconder as 'Councillor Swegstra' (Zwaagstra), consistent with minutes.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:46:55 Minutes p. 2

Apr 1, 2025 · R25-072 · 2nd reading Major

By-Law 2245 — Zoning By-Law (2025 review, as amended)

Council gave second reading to Zoning By-Law 2245, as amended, without further discussion; the by-law was later referred to The Municipal Board after objections.

Impact: City-wide zoning rules; replaces Zoning By-Law 2100.

Note: Chair called 'Motion to approve' and speaker C (Jac Siemens, high confidence) answered 'Approved.'; seconder named 'Councillor Hebert' (Jake Hiebert per minutes).

Seconded by Jake Hiebert · Carried unanimously · No discussion

▶ Video 2:09:47 Minutes p. 5

May 6, 2025 · R25-093 · Approve in part / deny in part Moderate

Variance V-2025-07 — 286 Henry Street, site width and corner side yard

Council approved an overall site width of 64.5 feet (75 feet required in RMD) but denied a reduced corner side yard setback of 4 feet (8 feet required) at 286 Henry Street, subject to rezoning approval, for a proposed 6-unit multi-family building. A neighbour raised property-maintenance concerns; Councillor Siemens cited possible future widening of Loewen Boulevard in denying the setback reduction.

Impact: Enables a 6-unit multi-family building on a corner lot.

Note: Minutes text shows no outcome line; video shows the motion carried. Chair called on 'Councillor Siemens'. Applicant J.L.; owners B.A. and J.D.; neighbour C.M. spoke.

Seconded by Bill Hiebert · No result printed in the minutes; the video shows it carried · Extended discussion

▶ Video 0:18:34 Minutes p. 2

May 6, 2025 · R25-095 · 3rd reading Moderate

By-Law 2262 — rezoning 286 Henry Street, RLD to RMD

Council gave third and final reading to By-Law 2262, rezoning 286 Henry Street to residential medium density for a 6-unit multi-family building, subject to a development agreement, after the City Manager noted that third reading was also recommended.

Impact: Single-site rezoning for a 6-unit multi-family building.

Seconded by Bill Hiebert · Carried unanimously · No discussion

▶ Video 0:25:54 Minutes p. 2

Jul 15, 2025 · Approve with conditions (died, no seconder) Procedural

Conditional Use CU-2025-03 — 123 Industrial Road, retail sales (The Home Workshop Inc.)

Councillor Siemens moved to approve retail sales at 123 Industrial Road for The Home Workshop Inc., on conditions that the approval expire if retail sales stop, that a development agreement be signed, and that no retail be allowed in the rental bays; the motion died for lack of a seconder.

Impact: Motion died for lack of a seconder.

Note: No video for this meeting; based on minutes. Applicant's representative A.G. said about 1,400 sq ft would be retail display; resident G.S. asked about retail in industrial lots.

Died: no seconder

No video for this meeting Minutes p. 2

Jul 15, 2025 · R25-145 · Approve with conditions Minor

Variance V-2025-13 — 13 PTH 52 West, rear yard setback

Council approved a 5-foot rear yard setback, where the C2 zone requires 20 feet, for a new commercial building at 13 PTH 52 West aligned with the adjacent building, subject to a cross-access agreement with the owners of 9 PTH 52 West. No one raised concerns at the hearing.

Impact: Single-property setback variance.

Note: No video for this meeting; based on minutes. Applicant D.G. on behalf of the owners.

Seconded by Jake Hiebert · Carried unanimously

No video for this meeting Minutes p. 2

Sep 2, 2025 · R25-172 · Approve Minor

Conditional Use CU-2025-04 — sponsorship signs on light poles, 321/353/357 Elmdale Street (Southeast Event Centre)

Council approved sponsorship banners on parking-lot light poles at the City-owned Southeast Event Centre site (321, 353 and 357 Elmdale Street), applied for by Southeast Events Group, which operates the centre and sells its advertising. Administration saw no negative impact and recommended approval.

Impact: Signage on a single City-owned site.

Note: The mover is not audible; the chair names only the seconder, and speaker E (Jac Siemens, medium confidence) speaks first, consistent with the minutes.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:11:26 Minutes p. 2

Sep 16, 2025 · R25-177 · Approve Minor

Variance V-2025-22 — 116/118 Sterling Crescent, front yard setback for a duplex

Council approved, 4–3, a 17-foot front yard setback (25 feet required in RLD) for a duplex on a corner lot at 116/118 Sterling Crescent, applied for by Three Way Builders Ltd. The City Manager recommended approval while the City Engineer's report recommended denial over stormwater runoff and precedent; councillors debated stormwater, precedent and corner-lot leniency.

Impact: Single-lot setback variance; stormwater precedent debated.

Note: Recorded vote: for J. Siemens, B. Hiebert, D. Penner, S. Penner; against E. Funk, J. Hiebert, M. Zwaagstra. Jac Siemens (D, high) states 'So I make the motion to approve' at 00:16:03. Several councillor turns are mislabelled as the City Manager. Builder's representative R.W. spoke.

Seconded by Bill Hiebert · Carried on a recorded vote (against: E. Funk, J. Hiebert, M. Zwaagstra) · Extended discussion

▶ Video 0:15:01 Minutes p. 1

Sep 16, 2025 · R25-181 · Approve (delegation to Municipal Board hearing) Procedural

By-Law 2245 — Zoning By-Law: Municipal Board hearing delegation

Council named City Manager Troy Warkentin and City Planner Lacey Gaudet to represent the City at The Municipal Board's hearing on the referred Zoning By-Law 2245, scheduled for October 1–3, 2025.

Impact: Appoints representatives; decides nothing on the by-law's merits.

Note: Concerns the Zoning By-Law whose public hearing was held April 1, 2025 and which was referred to The Municipal Board.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:52:09 Minutes p. 3

Feb 3, 2026 · R26-030 · Amend (re-approve with revised development agreement) Major

Subdivision 4451-2022-8586 — Old Tom Road / Loewen Boulevard, 95 parcels and road openings

Council amended its September 6, 2022 approval of Subdivision 4451-2022-8586 so that it is subject to a revised development agreement, giving the applicant more time to meet conditions instead of reapplying after the approval period ran out. Councillor Siemens said the delay relates to an agreement with the province over the Manning Canal reserve.

Impact: 95-parcel subdivision with five new streets (2022 approval).

Note: The 2026 resolution amends 'R22-204'; the September 6, 2022 minutes number the subdivision approval R22-205 (R22-204 is the public-hearing item). The 2022 subdivision: 30 RSF, 60 RLD, 4 RHD and 1 C-MX lots plus 2 public reserves.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:27:51 Minutes p. 2

Feb 17, 2026 · R26-036 · Approve with conditions Minor

Conditional Use CU-2026-02 — Unit 8, 110 Industrial Road, retail sales in M1 zone (ROC Eastman)

Council approved retail sales in Unit 8 at 110 Industrial Road for ROC Eastman Inc. only, subject to a major occupancy agreement, with the earlier conditional use for Units 9 and 10 to be rescinded when ROC Eastman moves out. The charity is downsizing from two units to one; its retail use is four book sales a year (about 12 days).

Impact: Retail use in one industrial unit, about 12 sale days a year.

Note: Councillor Jake Hiebert said he voted against the original 2022 approval but supported the move. The City Manager cited the earlier file as CU-2022-04; the motion text reads 'CU-2204'.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:11:07 Minutes p. 1

Feb 17, 2026 · R26-044 · 3rd reading Moderate

By-Law 2253 — rezoning 40 First Street (First Street & Giesbrecht), RLD to RMD (Kingdom Home Building)

Council gave third reading to By-Law 2253, rezoning 40 First Street at Giesbrecht Street from Residential Low Density to Residential Medium Density for a three-storey multi-family building with parking under the building, subject to a development agreement. The City Manager said the development agreement had been signed by the applicant.

Impact: Single-site rezoning for a multi-family building.

Note: Public hearing and second reading were on November 5, 2024 (R24-207).

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:37:00 Minutes p. 3

May 19, 2026 · R26-100 · Approve with conditions Minor

Conditional Use CU-2026-06 — three-unit industrial multi-use, Unit 14-236 Park Road West

Council approved Conditional Use CU-2026-06, allowing construction of a three-unit industrial multi-use building at Unit 14-236 Park Road West in the M1 Light Industrial zone (owner Neustaedter Holdings Inc., applicant J.L.), subject to a development agreement. No correspondence was received.

Impact: Single condo-plan unit in existing light industrial area; no correspondence.

Note: No video or transcript for this meeting; record taken from the minutes PDF.

Seconded by Jake Hiebert · Carried unanimously

No video for this meeting Minutes p. 2

Jun 2, 2026 · R26-112 · 3rd reading Major

Zoning By-Law 2275 — Transitional Housing definition, parking and conditional use (amends Zoning By-Law 2245)

Council gave third and final reading to By-Law 2275, adding transitional housing to the Zoning By-Law as a defined conditional use in seven residential and commercial zones. Councillor Siemens said the by-law, though started by one group's application, was written for the whole city.

Impact: City-wide zoning text change; new conditional use in seven zones.

Note: Third reading given the same night on the City Manager's suggestion. Seconder named 'Councillor Hebert' (minutes: J. Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 1:15:56 Minutes p. 4

Jul 21, 2026 · Deny (no seconder) Procedural

Variance V-2026-14 — 6 storeys and reduced parking, 290 Stone Bridge Crossing (Bridgepark Manor)

Councillor Jac Siemens moved to deny Variance V-2026-14 for a proposed six-storey seniors' building at 290 Stone Bridge Crossing; the motion died for lack of a seconder.

Impact: Motion died for lack of a seconder; decided nothing on the merits.

Note: Chair called on 'Councillor Siemens' immediately before; speaker F is Jac Siemens (high). The approval motion R26-147 followed. Recording begins partway through the public hearing.

Died: no seconder · No discussion

▶ Video 0:53:29 Minutes p. 5

Sep 1, 2026 · R26-180 · Approve Minor

Variance V-2026-17 — accessory building side yard 10.85 ft, 210 Hanover Road West

Council approved Variance V-2026-17, allowing an east side-yard setback of 10.85 feet (15 feet required in the DR2 zone) for an accessory building at 210 Hanover Road West, so it lines up with an existing older building and keeps mature pine trees. No correspondence or objections were received.

Impact: Setback variance for one accessory building on a single property.

Note: Chair called 'Councillor Siemens?' before the motion. Seconder transcribed as 'Councillor Steeves and Penner' (minutes: S. Penner; Damian Penner excused). Owner/applicant L.F.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:52:23 Minutes p. 3

3Susan Penner · 37 motions

Impact: 10 major, 21 moderate, 6 minor. Also seconded 22 of these motions.

Feb 15, 2022 · R22-033 · Approve with conditions Major

Subdivision 4451-2021-8555 — Lexington Village final phase (62 lots), Essex Drive extension and Sesame Street

Council approved a subdivision creating 62 residential lots in the final phase of Lexington Village (owner Goldmark Developments Inc.), subject to a development agreement, a buffer easement and a by-law for partial closure of an existing drain, and approved extending Essex Drive and creating Sesame Street. Staff recommended approval.

Impact: 62 residential lots; final phase of a neighbourhood.

Note: During the hearing Councillor Jake Hiebert asked the applicant about the drain closure and drainage; no public objections. Seconded by Michael Zwaagstra.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:11:25 Minutes p. 2

Jul 19, 2022 · R22-173 · Approve Minor

Variance V-2022-20 — 37 Prairie Crescent (rear yard 18.5 ft for attached sunroom)

Council approved a variance allowing an 18.5-ft rear yard setback, where 25 ft is required in the residential low density zone, so the owners can convert an existing deck into an attached sunroom. No objections were registered.

Impact: Single residential lot; covers an existing deck.

Note: Chair said 'Motion to approve. Second by Councillor Seaman' without naming the mover. Owner-applicants M.D. and E.D.; one spoke at the hearing.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:14:12 Minutes p. 1

Aug 16, 2022 · R22-193 · Approve Moderate

Variance V-2022-13 — 6 Langill Way (568 vs 586 parking stalls)

Council approved a variance allowing 568 parking stalls instead of the required 586 for a multi-family development at 6 Langill Way (owner Agassiz Shore Developments Ltd.). Councillors noted streets on three sides allow on-street parking and many units are micro or one-bedroom.

Impact: Parking reduction for a large multi-family development.

Note: Seconder named as 'Councillor Pender' (minutes: Damian Penner). Applicant not present; no objections.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:10:18 Minutes p. 2

Sep 6, 2022 · R22-203 · 2nd reading Major

By-Law 2213 — rezoning DR1 to RSF/RLD/RHD, Phase 1, Old Tom Road / Loewen Boulevard development (part of SW 1-7-6 EPM)

Council gave second reading, subject to a development agreement, to By-Law 2213 rezoning Phase 1 of the Old Tom Road / Loewen Boulevard development from Development Reserve to single-family, low-density and high-density residential. Residents objected to the amount of high density in Phase 1 and to traffic; councillors said mixed housing is needed and traffic is part of long-term planning.

Impact: Rezoning for a new neighbourhood; Phase 1 of 128-acre development.

Note: Residents R.F. and J.C. opposed; D.E. raised traffic. Seconded by Michael Zwaagstra ('Councillor Switzer').

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 1:14:24 Minutes p. 3

Nov 1, 2022 · R22-249 · Approve Minor

Conditional Use CU-2022-03 — daycare centre, 378 Second Street

Council approved a conditional use allowing a daycare centre (9 or more children, provincially licensed) at 378 Second Street, owned by applicant R.F., who was relocating an existing daycare. Administration recommended approval and no one objected.

Impact: Daycare in one existing property; no objections.

Note: Chair briefly misnamed the mover ('Councilor Steeves') before correcting to Penner.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:07:38 Minutes p. 1

Jan 3, 2023 · R23-009 · 2nd reading Major

By-Law 2221 — Local Improvement Plan 2023-02, Lift Station No. 2 upgrade, 330 Loewen Boulevard

Council gave second reading to By-Law 2221, the $2 million local improvement borrowing for the Lift Station No. 2 upgrade and force main on Loewen Boulevard, immediately after first reading.

Impact: $2.265M sewer utility upgrade supporting new development.

Note: Transcript renders the mover's name as 'Patti'; the first response comes from Susan Penner, consistent with the minutes.

Seconded by Jake Hiebert · Carried unanimously · No discussion

▶ Video 0:15:13 Minutes p. 2

Jan 3, 2023 · R23-010 · 1st reading Major

By-Law 2222 — Local Improvement Plan 2023-03, Barkman Avenue and Penner Street renewal

Council gave first reading to a local improvement by-law for street and underground infrastructure renewal on Barkman Avenue (Henry Street to Beaver Crescent) and Penner Street (Reimer Avenue to Barkman Avenue) in 2023, estimated at $2.6 million with $1.12 million borrowed over 5 years and the rest from reserves.

Impact: $2.6M road and underground utility renewal.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:17:23 Minutes p. 2

Mar 21, 2023 · R23-055 · 3rd reading Major

By-Law 2222 — Local Improvement Plan 2023-03, Barkman Avenue and Penner Street renewal

Council gave third reading to By-Law 2222 after Municipal Board approval, authorizing up to $1.12 million in borrowing for the Barkman Avenue and Penner Street renewal.

Impact: $2.6M road and underground utility renewal.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:29:41 Minutes p. 2

Aug 1, 2023 · R23-161 · Approve Moderate

Conditional Use CU-2023-01 — RTM building for animal shelter, 39 Keating Road (Steinbach & Area Animal Rescue)

Council approved a conditional use allowing a ready-to-move (RTM) building of about 1,600 square feet to be placed at 39 Keating Road as an animal shelter for Steinbach & Area Animal Rescue. Staff recommended approval subject to a utility easement agreement; no one objected.

Impact: Conditional use for one new shelter building on a single site.

Note: Transcript turns merge the chair's call and the motion; Susan Penner (speaker map high) says she is moving it.

Seconded by Jac Siemens · Carried unanimously · Extended discussion

▶ Video 1:24:35 Minutes p. 4

Jan 16, 2024 · R24-004 · 2nd reading Moderate

By-Law 2238 — rezoning 600 Main Street from RLD to RMD (six-plex)

Council gave second reading to rezone 600 Main Street from Residential Low Density to Residential Medium Density to allow a six-unit multi-family building, subject to a development agreement, as administration recommended. One resident (P.K.) suggested a fence to prevent back-lane parking; Susan Penner and the Mayor said other forms of mitigation could address this, and it was not added as a condition.

Impact: Single-site rezoning for a six-unit building on Main Street

Note: Seconder named by the chair as 'Councilor Hebert' (minutes: B. Hiebert, who then spoke). One resident spoke with concerns, one in support.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:21:58 Minutes p. 2

Jan 16, 2024 · R24-008 · 3rd reading Moderate

By-Law 2237 — public reserve closing, Wyndham Estate Drive (Stonebridge Development Corporation)

Council gave third reading to public reserve closing By-Law 2237 on Wyndham Estate Drive, subject to approval and registration of subdivision 4451-2023-8865.

Impact: Public reserve closing; converts part of green space to one lot

Note: Third reading was initially missed when the Mayor returned to the chair and was taken after the City Manager pointed it out.

Seconded by Jac Siemens · Carried unanimously · No discussion

▶ Video 0:45:02 Minutes p. 3

Mar 5, 2024 · R24-053 · Approve with conditions Minor

Variance V-2024-01 — side yard setback, 76 PTH 12 North (C3)

Council approved a 5-foot south side yard setback (15 feet required) for an addition to an existing commercial building at 76 PTH 12 North, subject to a development agreement, as administration recommended. Councillors noted the same owner holds the neighbouring property and that rear access remains from Acres Drive.

Impact: Setback reduction for an addition on one commercial property

Note: Deputy Mayor Michael Zwaagstra chaired the meeting. Seconder named as 'Councillor Bill Hebert', matching the minutes.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:07:54 Minutes p. 2

Mar 19, 2024 · R24-061 · 2nd reading Moderate

By-Law 2241 — rezoning 268 & 274 Home Street from RLD to RMD (Kingdom Home Building)

Council gave second reading, 4-3, to rezone 268 and 274 Home Street from Residential Low Density to Residential Medium Density for a three-storey multi-family rental building with underground parking, subject to a development agreement. Administration recommended second reading; council received a 43-name petition and many neighbouring residents objected at the hearing.

Impact: Two-lot infill rezoning for a multi-family building

Note: Recorded vote: for E. Funk, J. Siemens, S. Penner, B. Hiebert; against D. Penner, J. Hiebert, M. Zwaagstra. Seconder Jac Siemens ('I'll second it'). Developer proposed 27 underground and 28 surface stalls (minutes).

Seconded by Jac Siemens · Carried on a recorded vote (against: D. Penner, J. Hiebert, M. Zwaagstra) · Extended discussion

▶ Video 1:26:30 Minutes p. 3

Apr 16, 2024 · R24-085 · 2nd reading Moderate

By-Law 2236 — rezoning Lot 3 Plan 69059 (Kootenay Way) from RLD to RMD

Council gave second reading to rezone Lot 3, Plan 69059, in the Kootenay Way development north of McKenzie Avenue from RLD to RMD for multi-family use, subject to a development agreement; the area advertised had been reduced in size. Administration recommended approval and no one objected.

Impact: Rezoning one parcel for multi-family in a phased development

Note: Applicant A.R. Seconder named as 'Councillor Pinner' (minutes: D. Penner, who then spoke).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:12:08 Minutes p. 2

Jun 18, 2024 · R24-116 · Approve with conditions Moderate

Conditional Use CU-2024-04 — multi-family residential in C2 zone, 362 & 366 Main Street

Council approved a conditional use for a mixed-use building with ground-floor commercial and residential above at 362 and 366 Main Street in the C2 zone, subject to a development agreement, as administration recommended. All councillors spoke in favour, citing the downtown density plan; no one objected.

Impact: Multi-family mixed-use development on one Main Street site

Note: Transcript shows 'Second.' from Jac Siemens (high confidence) and chair 'Second by Councilor Svensson'; minutes record M. Zwaagstra as seconder.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:34:01 Minutes p. 2

Jul 2, 2024 · R24-137 · 3rd reading Moderate

By-Law 2246 — Public reserve closing, Kootenay Way (realignment)

Council gave third reading to By-Law 2246, completing the closing of the Kootenay Way public reserve (Lots C and D, Plan 69059) so it can be realigned, at the same meeting as the public hearing and second reading.

Impact: Public reserve closing to realign it; no net loss of reserve reported.

Note: Mover not named on video: 'Motion to approve.' is merged into the chair's turn (attributed to Susan Penner only via the minutes). Chair names seconder 'Councillor Hebert' (minutes: Bill Hiebert).

Seconded by Bill Hiebert · Carried unanimously · No discussion

▶ Video 0:08:07 Minutes p. 1

Oct 15, 2024 · R24-198 · 2nd reading Moderate

By-Law 2250 — Rezoning 333 Loewen Boulevard, C4 to EI (Steinbach Bible College)

Council gave second reading, subject to a development agreement, to By-Law 2250 rezoning 333 Loewen Boulevard from C4 Commercial Regional to EI Educational/Institutional so Steinbach Bible College can relocate its campus there from PTH 12 North. No written objections were received and no one objected at the hearing.

Impact: Rezoning of one large building site for a college campus.

Note: Motion spoken on Susan Penner's speaker letter (high); chair then says 'Go ahead, Councillor Kenner' (garbled). Seconded by Jac Siemens (named by chair). Michael Zwaagstra declared a conflict of interest and left before the item.

Seconded by Jac Siemens · Carried unanimously · Extended discussion

▶ Video 0:18:05 Minutes p. 2

Nov 5, 2024 · R24-207 · 2nd reading Moderate

By-Law 2253 — Rezoning 40 First Street, RLD to RMD (Kingdom Home Building)

Council gave second reading, subject to a development agreement, to By-Law 2253 rezoning 40 First Street from RLD Residential Low Density to RMD Residential Medium Density for a multi-family building proposed by Kingdom Home Building Inc. At the hearing, residents asked about the final design, demolition, green space, traffic on Giesbrecht Street and drainage; administration said a minor lot-width variance would be needed.

Impact: Single-site rezoning for a multi-family building; unit count not stated.

Note: No meeting video; based on the minutes PDF. Minutes item 6.2 names 'By-Law 2243' in the Community Planning sentence, apparently a typo for 2253.

Seconded by Michael Zwaagstra · Carried unanimously

No video for this meeting Minutes p. 2

Nov 19, 2024 · R24-222 · Approve Moderate

Conditional Use CU-2024-06 — Daycare centre, 59 Market Boulevard (C-MX)

Council approved a conditional use allowing a daycare centre at 59 Market Boulevard in the C-MX Commercial Mixed-Use zone (Millbrook Market area; owner and applicant 10027732 Manitoba Inc.). No written correspondence was received, and councillors and the Mayor cited demand for child-care spaces near local employment.

Impact: Conditional use for a daycare on one mixed-use commercial site.

Note: Motion spoken on Susan Penner's speaker letter (high); chair says 'Go ahead, Councillor Penner.' Seconder 'Councillor Penner' is Damian Penner per minutes (he spoke next).

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 0:08:20 Minutes p. 1

Jan 21, 2025 · R25-012 · Approve Moderate

Subdivision 4451-2024-9041 — August Cove, 11 industrial lots and new public road

Council approved the City's subdivision application, on behalf of owner Steinbach Community Development Corporation, creating 11 new industrial lots south of Acres Drive in the industrial park, and approved opening August Cove as a public road. The Mayor said the lots range from about 0.68 to 2.5 acres, with a remaining parcel of almost 8 acres.

Impact: 11 new industrial lots plus a new road; total area not stated.

Note: Motion spoken on Susan Penner's speaker letter (high); chair says 'Go ahead, Councillor Pinto' (garbled). The City of Steinbach was the applicant.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:08:38 Minutes p. 1

Feb 4, 2025 · R25-025 · 1st reading Major

By-Law 2255 — Local Improvement Plan 2025-01, Lift Station #1 to lagoon forcemain twinning

Council gave first reading to By-Law 2255, Local Improvement Plan 2025-01, to twin the sewage forcemain about 3 km from the Park Road West lift station to the lagoon. The City Manager reported a cost of $6.595 million, with up to $2.75 million borrowed over 5 years at a maximum 7% (just under $50 a year for a $250,000 home) and the rest from utility reserves, operating funds and expected grants.

Impact: $6.595M wastewater capital project; $2.75M borrowing repaid city-wide.

Note: Chair names 'Councillor Pinner'; the motion is spoken on Susan Penner's speaker letter (high). Seconded by Jac Siemens (named by chair).

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:07:55 Minutes p. 1

Mar 4, 2025 · R25-049 · Approve with conditions Moderate

Variance V-2025-02 — Fourth storey for parking, 268 & 274 Home Street

On a 3–2 recorded vote, council approved a variance allowing a four-storey multi-family building at 268 & 274 Home Street (applicant Kingdom Home Building Inc.), where the RMD zone allows three, provided the fourth storey is vehicle parking no more than 1 metre above surrounding grade and a development agreement is signed. The 1-metre condition was added as a friendly amendment proposed by Damian Penner; an objection letter was received and residents spoke against the application.

Impact: Height variance for a multi-family building; neighbourhood objections.

Note: Recorded vote — For: S. Penner, D. Penner, Mayor E. Funk; Against: M. Zwaagstra, J. Hiebert (Siemens and B. Hiebert absent). Same site as Rezoning By-Law 2241, referred to The Municipal Board in 2024. Motion spoken on Susan Penner's letter (high); seconder 'Councillor Pinner' (minutes: Damian Penner).

Seconded by Damian Penner · Carried on a recorded vote (against: M. Zwaagstra, J. Hiebert) · Extended discussion

▶ Video 1:21:57 Minutes p. 3

Mar 18, 2025 · R25-059 · Approve with conditions Minor

Variance V-2025-06 — Rear yard setback, 85 Acres Drive (M2)

Council approved a 5 ft rear yard setback, where the M2 Heavy Industrial zone requires 10 ft, at 85 Acres Drive so Three Way Builders Ltd. can build a warehouse for an industrial client, subject to an approved lot grading and site servicing plan. The lot backs onto public reserve and no one objected.

Impact: Rear setback reduction on one industrial lot backing onto reserve.

Note: Chair names 'Councilor Susan Pinner'; the 'Motion to approve.' (00:57:06) is on a member of the public's letter (mislabel). Seconder 'Councilor Hebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:56:35 Minutes p. 4

Apr 1, 2025 · R25-071 · 1st reading Major

By-Law 2245 — Zoning By-Law (2025 review, as amended)

Council gave first reading to the new Zoning By-Law 2245, as amended, replacing Zoning By-Law 2100; the amendments added personal services and body modification as conditional uses in the M1 and M-MX zones, and the by-law makes emergency residential shelters a conditional use requiring a public hearing. The hearing drew several speakers, including board representatives of The Inn transitional housing project, who opposed the shelter change.

Impact: City-wide zoning rules; replaces Zoning By-Law 2100.

Note: Chair named the seconder as 'Councillor Pinner as well' (Damian Penner per minutes).

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 1:52:45 Minutes p. 5

Jun 17, 2025 · R25-132 · 3rd reading Major

By-Law 2257 — Special Service Plan 2025-01, residential curbside waste collection

Council gave third and final reading to By-Law 2257 renewing the special service plan that funds residential curbside waste collection city-wide, after The Municipal Board approved the plan. Councillor Susan Penner said the average home pays about $10 a month and the average increase is $6 a year over the next few years.

Impact: Service charge applied to all households city-wide.

Note: Item added to the agenda at this meeting. Public hearing held Feb 4, 2025.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:35:38 Minutes p. 2

Sep 16, 2025 · R25-184 · 3rd reading Major

By-Law 2244 — Official Community Plan (2025 review)

Council gave third and final reading to By-Law 2244, the new Official Community Plan, after the Minister of Municipal Relations approved it without amendment; objections, some from adjacent municipalities, had been forwarded to the Minister. The by-law replaces OCP By-Law 2099.

Impact: City-wide long-term land-use plan replacing OCP By-Law 2099.

Note: Seconder named 'Councillor Switzer' (Zwaagstra).

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 1:00:16 Minutes p. 4

Oct 7, 2025 · R25-187 · Approve Minor

Variance V-2025-30 — 53 Grandview Drive, rear-yard setback for existing pool

Council approved a 0.25 ft rear-yard setback for an existing above-ground pool at 53 Grandview Drive, where 5 ft is required, to bring the property into compliance for its sale. Administration recommended approval; the pool had passed inspection, and the property backs onto a swale and public reserve.

Impact: Single-property setback for an existing pool; backs onto public reserve.

Note: No objections. Administration confirmed the variance applies only to the existing pool. Owners and applicant are private individuals.

Seconded by Damian Penner · Carried unanimously · Extended discussion

▶ Video 0:11:04 Minutes p. 1

Nov 18, 2025 · R25-221 · 2nd reading Moderate

By-Law 2266 — rezoning 635 & 641 Main Street, RLD to RMD (Hillside Custom)

Council gave second reading to By-Law 2266, rezoning 635 and 641 Main Street from Residential Low Density to Residential Medium Density for a two-storey studio-apartment building by Hillside Custom, subject to a development agreement. Administration recommended second reading; a neighbour asked about lighting and dogs, and the applicant's representative said lighting would be directed downward from the soffits.

Impact: Single-site rezoning for a 36-unit multi-family building.

Note: Heard together with the related parking variance V-2025-32. No written correspondence; one neighbour (C.S.) raised questions but did not formally object.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:14:20 Minutes p. 2

Nov 18, 2025 · R25-222 · Approve with conditions Moderate

Variance V-2025-32 — 635 & 641 Main Street, parking reduction (45 stalls where 59 required)

Council approved 45 parking stalls instead of the 59 required for a 36-unit studio-apartment building at 635 and 641 Main Street, conditional on By-Law 2266 receiving third reading. Administration recommended denial, calling the roughly 24% reduction significant and precedent-setting; supporters cited the all-studio units and a 15 ft no-build line, while opponents cited limited on-street parking.

Impact: Parking reduction of about 24% for a 36-unit apartment building.

Note: Recorded vote 5–2: for S. Penner, J. Siemens, D. Penner, E. Funk, B. Hiebert; against J. Hiebert, M. Zwaagstra. Approved against the administration's recommendation to deny. The City Manager suggested adding the By-Law 2266 third-reading condition after debate. One neighbour (N.S.) spoke in favour of the design.

Seconded by Jac Siemens · Carried on a recorded vote (against: J. Hiebert, M. Zwaagstra) · Extended discussion

▶ Video 0:45:20 Minutes p. 2

Dec 16, 2025 · R25-246 · 2nd reading Moderate

By-Law 2268 — rezoning Rosebrook Trail & Pacific Bay lots, RSF to RLD/RMD (Park Hill)

Council gave second reading to By-Law 2268, rezoning proposed lots 1–9, 21 and 22 from Residential Single-Family to Residential Low Density and lots 23–41 to Residential Medium Density in the Park Hill area, subject to a development agreement. One written submission conditionally objected unless sidewalks were provided; the City Manager said sidewalks are installed later where warranted and treated the letter as an objection.

Impact: Rezoning of 41 lots within an existing new subdivision.

Note: The City Manager noted the correspondence only after the motion was made; discussion of it followed before the vote.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:11:57 Minutes p. 2

Dec 16, 2025 · R25-249 · Approve with conditions Moderate

Variance V-2025-35 — 190–206 First Street, no main-floor commercial and 5-storey height

Council approved two variances for the First Street multi-family project, subject to a development agreement: removing the required main-floor commercial component in the C-1 zone, and allowing a 5-storey building where the C-1 limit for multi-family is 35 ft. Administration recommended approval; a resident asked about sightlines, and the applicant said most mature pine trees would be kept.

Impact: Height increase to 5 storeys and use change for a multi-family site.

Note: Companion to CU-2025-05. One resident (J.G.) asked about sightlines; no formal objection recorded in the debate.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:52:16 Minutes p. 4

Jan 20, 2026 · R26-012 · 3rd reading Moderate

By-Law 2266 — rezoning 635 & 641 Main Street, RLD to RMD (Hillside Custom)

Council gave third reading to By-Law 2266, completing the rezoning of 635 and 641 Main Street to Residential Medium Density for a 36-unit studio-apartment building, subject to a development agreement. The City Manager reported that the conditions of the earlier approval had been met.

Impact: Single-site rezoning for a 36-unit multi-family building.

Note: Public hearing and second reading were on November 18, 2025.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:23:07 Minutes p. 2

Apr 21, 2026 · R26-079 · Approve with conditions Minor

Conditional Use CU-2026-04 — 840 Main Street, detached secondary suite in RR zone

Council approved a detached secondary suite in an existing building at 840 Main Street, on a lot of about 2 acres in the RR Rural Residential zone, subject to a development agreement. It was the first application of this kind under Zoning By-Law 2245; administration recommended approval and no one objected.

Impact: One existing building on a single rural-residential lot.

Note: Owners/applicant (G.F., N.A.) are private individuals.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:21:53 Minutes p. 2

Apr 21, 2026 · R26-084 · 1st reading Major

By-Law 2275 — Zoning By-Law 2245 amendment, transitional housing definition and use

Council gave first reading to By-Law 2275, which adds a definition of transitional housing to Zoning By-Law 2245. As moved, the use would be conditional (requiring a site-specific public hearing) in the zones identified by the city planner, rather than permitted in the C-2 zone as the applicant requested; administration recommended this approach and a parking standard of one space per 5 units or beds.

Impact: City-wide zoning text change; same rating as 2nd and 3rd readings.

Note: Minutes record a plain first reading; the spoken motion specified a conditional use in the identified zones. Applicant was L.C. with representatives of an organization (name garbled in transcript).

Counted in the chart, but may not be a public-hearing motion: first reading of amending By-Law 2275; its own public hearing was still to be scheduled — the parser matched the April 1, 2025 hearing on By-Law 2245

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 0:47:14 Minutes p. 4

Jun 2, 2026 · R26-110 · Approve with conditions Moderate

Variance V-2026-05 — 7 storeys, parking and front setback, 185 Friesen Avenue (Steinbach Housing Inc.)

Council approved Variance V-2026-05 for 185 Friesen Avenue: seven storeys where three are permitted and a 20-foot front yard where 25 feet is required, with parking at one stall per residential unit (instead of the 10 stalls first requested; 150 required), subject to a development agreement. Neighbours, represented by R.L., objected over density, parking, traffic, building height and loss of green space; supporters on council cited the seniors' housing waiting list.

Impact: Height and parking reduction for an 84-unit apartment building in an older neighbourhood.

Note: Recorded vote — For: J. Siemens, D. Penner, S. Penner, J. Hiebert, E. Funk; Against: M. Zwaagstra, B. Hiebert. Councillor Zwaagstra's amendment to approve the height but deny the parking variance died for lack of a seconder (minutes item 14). In the video Damian Penner said 'So moved' just before Susan Penner's 'Motion to approve'; the chair then called on 'Councillor Pinner' (speaker F, Susan Penner). The chair named the seconder as Councillor Siemens, matching the minutes. The 1:1 ratio was confirmed during debate as part of the motion.

Seconded by Jac Siemens · Carried on a recorded vote (against: M. Zwaagstra, B. Hiebert) · Extended discussion

▶ Video 0:44:40 Minutes p. 3

Jul 7, 2026 · R26-133 · Approve with conditions Moderate

Conditional Use CU-2026-07 — assisted living expansion, 416–446 Hospital Street (Maplewood Manor)

Council approved Conditional Use CU-2026-07, allowing an assisted living facility on seven Hospital Street lots (416 to 446) to be consolidated with and added onto the existing Maplewood Manor, subject to a development agreement. No objections or correspondence were received; councillors cited waiting lists for seniors' care, and Councillor Jake Hiebert said the addition would add 19 beds.

Impact: Assisted-living expansion across seven consolidated lots; about 19 beds stated.

Note: Chair called 'Councillor Panter?' before the motion and 'Go ahead, Councillor Pincott' after (transcription of Penner); speaker G is Susan Penner (high). Applicant M.J. represented Maplewood Manor Inc.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:36:54 Minutes p. 3

Sep 1, 2026 · R26-181 · Approve in part / deny in part Moderate

Conditional Use CU-2026-10 — industrial multi-use (approved) and caretaker's residence (denied), 75 Industrial Road

Council approved the industrial multi-use component of Conditional Use CU-2026-10 at 75 Industrial Road and denied the proposed caretaker's residence, subject to a development agreement. Councillors said residences should not be introduced into the industrial park.

Impact: Multi-building industrial site; residential use in industrial zone refused.

Note: Both parts decided in one motion on the chair's advice. Seconder named 'Councillor Hebert' (minutes: J. Hiebert). Applicant J.L.; owner 10021661 Manitoba Ltd.

Seconded by Jake Hiebert · Carried unanimously · Extended discussion

▶ Video 1:01:01 Minutes p. 4

4Damian Penner · 28 motions

Impact: 8 major, 9 moderate, 9 minor, 2 procedural. Also seconded 35 of these motions.

Feb 15, 2022 · R22-048 · 3rd reading Moderate

By-Law 2176 — rezoning, Lexington Village phase 6 / Essex Drive (RLD to RMD)

Council gave third reading, subject to a development agreement, to By-Law 2176 rezoning five Lexington Village lots from residential low density to residential medium density. Third reading had been deferred until the related subdivision was approved earlier the same meeting.

Impact: Five lots rezoned for multi-family within one neighbourhood.

Note: Public hearing was held January 18, 2022. Seconded by Jake Hiebert.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:46:51 Minutes p. 5

Jun 7, 2022 · R22-137 · Approve Minor

Variance V-2022-10 — 290 Golfview Crescent (rear yard 6 ft 9 in vs 25 ft)

Council approved a variance allowing a 6 ft 9 in rear yard setback, where 25 ft is required in the RSF zone, for an enclosed addition at 290 Golfview Crescent. The lot backs onto a 60-ft public reserve with a drain and pathway, and no objections were registered.

Impact: Single residential lot backing onto public reserve.

Note: Chair named 'Councillor Pinner'; Susan Penner was absent, so the mover is Damian Penner. The owner (M.G.) explained the addition is for a family member's therapy. Seconded by 'Councillor Ebert' (minutes: Jake Hiebert).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:12:23 Minutes p. 2

Aug 2, 2022 · R22-181 · Table Procedural

Variance V-2022-23 — 18 Murano Cove (side yard 2.05 ft vs 4 ft, after construction)

Council tabled the variance for 18 Murano Cove to the August 16, 2022 meeting so administration could report on fire-safety concerns, measured distances to the neighbouring house, and any precedents.

Impact: Tabling to a set date for a staff report.

Note: The mover amended the motion to name a date after the City Manager suggested it. Seconded by Jac Siemens 'just so I can hear comments'.

Seconded by Jac Siemens · Carried unanimously · Extended discussion

▶ Video 0:27:42 Minutes p. 2

Sep 6, 2022 · R22-205 · Approve with conditions Major

Subdivision 4451-2022-8586 — 95 parcels, Phase 1, Old Tom Road / Loewen Boulevard development (part of SW 1-7-6 EPM); opening of Summit Way, Brookstone Crescent, Whitfield Drive, Black Creek Boulevard and Luxford Street

Council approved a subdivision creating 95 parcels (30 single-family, 60 low-density, 4 high-density and 1 commercial mixed-use lot, plus 2 public reserves), subject to third reading of By-Laws 2211, 2212 and 2213 and a development agreement, and approved opening five new streets.

Impact: 95 parcels creating a new neighbourhood.

Note: Input ph_subject lists By-Law 2213, but the motion is on the subdivision, which had its own public hearing this meeting. Chair named only 'Councilor Penner'; both Penners were present. Resident R.F. asked about traffic on Old Tom Road. Seconded by Jac Siemens.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 1:27:14 Minutes p. 4

Oct 4, 2022 · R22-223 · Approve Moderate

Subdivision 4451-2022-8706 — 3 industrial lots on Acres Drive, widening of Industrial Road West and renaming to Campbell Drive

Council approved the Steinbach Community Development Corporation's subdivision creating three industrial lots of about 2 acres each on Acres Drive, approved widening Industrial Road West, and renamed that section Campbell Drive. Administration recommended approval; no one spoke at the hearing.

Impact: Three ~2-acre industrial lots plus road widening and street renaming.

Note: Chair's 00:11:12 turn: 'Make a motion to approve. Seconded by Councillor Hebert.' A residual parcel of about 10 acres remains.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:10:37 Minutes p. 1

Nov 1, 2022 · R22-250 · 2nd reading Major

By-Law 2213 — Rezoning part of SW 1-7-6 EPM (Old Tom Road / Loewen Boulevard), DR1 to RSF/RLD/RHD

Council gave second reading again to By-Law 2213, rezoning part of SW 1-7-6 EPM at Old Tom Road and Loewen Boulevard from Development Reserve to single-family, low-density and high-density residential, subject to a development agreement. This re-hearing followed the notice error; the R.M. of La Broquerie had withdrawn its objection.

Impact: Rezoning for multi-phase residential development (95-parcel subdivision, Sept 2022).

Note: Third reading to wait for provincial approval of related OCP amendment. Earlier objections from the Sept 6, 2022 hearing remain on file.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 0:12:59 Minutes p. 2

Jan 3, 2023 · R23-006 · 1st reading Major

By-Law 2220 — Local Improvement Plan 2023-01, Fire Department ladder truck

Council gave first reading to a local improvement by-law authorizing up to $2 million in debt, repaid over 5 years, to replace the Fire Department's ladder truck, which administration said had reached the end of its useful life. No one spoke at the hearing.

Impact: $2 million borrowing for major fire apparatus.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:08:20 Minutes p. 2

Jan 3, 2023 · R23-011 · 2nd reading Major

By-Law 2222 — Local Improvement Plan 2023-03, Barkman Avenue and Penner Street renewal

Council gave second reading to By-Law 2222, the $1.12 million local improvement borrowing for the Barkman Avenue and Penner Street renewal, immediately after first reading.

Impact: $2.6M road and underground utility renewal.

Note: Chair did not finish naming the seconder.

Seconded by Michael Zwaagstra · Carried unanimously · No discussion

▶ Video 0:18:22 Minutes p. 3

Mar 21, 2023 · R23-062 · 3rd reading Moderate

By-Law 2218 — Public Reserve closing, Acres Drive (south of 60 Acres Drive)

Council gave third reading to By-Law 2218, closing the public reserve strip south of Acres Drive so it can be sold to and consolidated with 60 Acres Drive.

Impact: Public reserve closing; small strip sold to adjacent business.

Seconded by Michael Zwaagstra · Carried unanimously · No discussion

▶ Video 0:59:23 Minutes p. 3

Jul 4, 2023 · R23-141 · 3rd reading Moderate

By-Law 2216 — OCP amendment, 6 First Street / 78 PTH 52 West

Council gave third reading to an Official Community Plan amendment for 6 First Street and part of 78 PTH 52 West, after ministerial approval, supporting a planned multi-family development. One councillor said he would again vote against because the change allows buildings close to the property line next to the highway.

Impact: OCP change for a single multi-family development site.

Note: Recorded vote: in favour D. Penner, J. Hiebert, M. Zwaagstra, B. Hiebert, E. Funk; against J. Siemens. Seconder named as 'Councillor Hebert' (minutes: J. Hiebert).

Seconded by Jake Hiebert · Carried on a recorded vote (against: J. Siemens) · Extended discussion

▶ Video 0:16:35 Minutes p. 2

Aug 1, 2023 · R23-157 · 2nd reading Major

By-Law 2230 — Rezoning 84 McKenzie Avenue, DR1 to RSF/RLD/RMD

Council gave second reading, subject to a development agreement, to rezone about 17 acres at 84 McKenzie Avenue from Development Reserve to single-family, low-density and medium-density residential for a new neighbourhood of about 70 lots. Councillors cited the nearby new school; no one objected at the hearing.

Impact: New ~17-acre neighbourhood, about 70 lots.

Note: Applicant Neustaedter Holdings Inc.

Seconded by Susan Penner · Carried · Brief discussion

▶ Video 0:12:33 Minutes p. 2

Aug 15, 2023 · R23-166 · Approve with conditions Minor

Variance V-2023-13 — East side yard 2 ft, 28 Spruce Crescent

Council approved a variance allowing a 2-foot east side yard (4 feet required in RLD) for a garage addition at 28 Spruce Crescent, subject to an acceptable lot grading plan. Councillors noted the neighbour had no issue and the neighbouring house is well over 4 feet from the line.

Impact: Side-yard setback for one house.

Note: Motion and chair merged in one turn; Damian Penner (speaker map high) gives the mover's remarks. Owner C.K.; applicant Rockwind Builders Ltd.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:12:19 Minutes p. 2

Jan 16, 2024 · R24-006 · Approve Minor

Variance V-2023-23 — site width, 600 Main Street

Council approved an overall site width of 70 feet (75 feet required in the RMD zone) for the six-plex at 600 Main Street, following the rezoning approved earlier in the meeting. No one objected; the applicant said the building leaves 8-foot side yards.

Impact: 5-ft site width shortfall on one existing lot

Note: Chair's prompt 'Councillor Pinner?' is mislabelled to a public speaker in the transcript; Damian Penner (high confidence) then moves and speaks.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:26:59 Minutes p. 2

Jan 16, 2024 · R24-010 · Deny Minor

Variance V-2023-25 — barbed wire atop fence, 45 Tower Avenue (M1)

Council denied a variance to allow barbed wire atop an already-installed fence at 45 Tower Avenue in the M1 zone, where it is only permitted in M2. Administration had recommended approval; four residents objected and the applicant was not present.

Impact: Fence feature on one industrial lot

Note: Deputy Mayor Michael Zwaagstra chaired. Decision went against the administration recommendation; the truck-yard conditional use had been denied just before.

Seconded by Susan Penner · Carried unanimously · Brief discussion

▶ Video 1:39:00 Minutes p. 5

Jun 18, 2024 · R24-115 · Approve with conditions Minor

Conditional Use CU-2024-03 — caretaker's residence, 3-236 Park Road West (M1)

Council approved a caretaker's residence within a storage shop at Unit 3, 236 Park Road West in the M1 zone (about 1,000 sq. ft. of living space in a 3,500 sq. ft. shop), on condition that the residential component remains an accessory use, as administration advised. The condo corporation's main owner spoke in support; no one objected.

Impact: Accessory dwelling within one industrial condo unit

Note: Jake Hiebert disclosed that the applicant's wife is his cousin; minutes record the motion as unanimous. Owners V.F. and S.F.

Seconded by Bill Hiebert · Carried unanimously · Extended discussion

▶ Video 0:19:24 Minutes p. 1

Jul 2, 2024 · R24-136 · 2nd reading Moderate

By-Law 2246 — Public reserve closing, Kootenay Way (realignment)

Council gave second reading to By-Law 2246, closing the City-owned public reserve on Lots C and D, Plan 69059, along Kootenay Way so it can be realigned (applicant Sincerus (Park Hill) GP Ltd.). The City Manager said no reserve area would be lost because a new reserve is being opened in a concurrent subdivision; no correspondence was received.

Impact: Public reserve closing to realign it; no net loss of reserve reported.

Note: Chair names 'Councillor Pinner'; the 'Motion to approve.' turn (00:07:36) is on a merged speaker letter mapped to Damian Penner at medium confidence (Susan Penner has a separate letter). Seconder transcribed as 'Councillor Chabot' (minutes: Michael Zwaagstra).

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:07:04 Minutes p. 1

Feb 4, 2025 · R25-028 · 2nd reading Major

By-Law 2257 — Special Service Plan 2025-01, residential curbside waste collection

Council gave second reading to By-Law 2257, the 2025–2027 residential curbside waste collection rates ($162, $168 and $174 per household), immediately after first reading; a councillor noted the charge is on a cost-recovery basis.

Impact: Annual charge on every residential household, 2025–2027.

Note: Chair says 'Councillor Penner' (Susan or Damian); the only comment, immediately after, is on Damian Penner's speaker letter (high), consistent with the minutes. Seconded by Jac Siemens (named by chair).

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 0:14:45 Minutes p. 2

Mar 4, 2025 · R25-050 · Approve Minor

Variance V-2025-03 — Accessory-building setbacks and lot width, 430 Rockwood Street (RR)

Council approved variances at 430 Rockwood Street in the RR Rural Residential zone allowing an existing detached accessory building to have a 4.1 ft rear and 3.7 ft side setback (5 ft required) and a lot width of 70 ft (100 ft required), to bring the property into compliance for a pending sale. No one objected.

Impact: Setback and lot-width compliance for one existing property.

Note: Motion spoken on Damian Penner's speaker letter (high). Seconder 'Councillor Hebert' is Jake Hiebert (the only Hiebert present).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 1:37:55 Minutes p. 4

Mar 18, 2025 · R25-057 · Approve Minor

Variance V-2025-04 — West side yard, 333 Loewen Boulevard (EI)

Council approved a west side yard of 20.87 ft, where the EI Educational/Institutional zone requires 25 ft, at 333 Loewen Boulevard, owned by Steinbach Bible College Inc., which is converting the building into a school and adding onto it. No one objected.

Impact: About 4 ft side-yard reduction on one property.

Note: Motion spoken on Damian Penner's speaker letter (high); a 'Move approval.' at 00:45:15 is on an unreliable merged letter. Michael Zwaagstra declared a conflict of interest and left. Seconder 'Councillor Ebert' (minutes: Jake Hiebert, who spoke next).

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:45:18 Minutes p. 3

Apr 15, 2025 · R25-079 · Approve with conditions Minor

Variance V-2025-08 — 896 Main Street, rural residential lot width

Council approved a variance letting a rural residential lot at 896 Main Street have a width of 77.75 feet instead of the 100-foot minimum so the owner can split the property into two parcels, subject to subdivision approval and a development agreement, as administration recommended. No one objected at the hearing.

Impact: Single-property lot width variance for a two-lot split.

Note: Minutes text shows no outcome line; video shows the motion carried. Councillor Siemens first said 'Move approval' before the chair recognized Councillor Penner (speaker E, Damian Penner, high), who then said 'Motion to approve.' Applicants were the owners (G.V. and T.V.).

Seconded by Jake Hiebert · No result printed in the minutes; the video shows it carried · Brief discussion

▶ Video 0:11:14 Minutes p. 1

May 6, 2025 · R25-100 · 3rd reading Moderate

By-Law 2260 — rezoning 79 & 85 First Street, RLD to RMD

Council gave third reading to By-Law 2260 rezoning 79 and 85 First Street from residential low density to residential medium density, subject to a development agreement, after administration reported the required documentation was complete. Councillor Damian Penner said the area near downtown is suited to more density.

Impact: Rezoning of two lots to medium density.

Note: Speaker K (mapped to a member of the public) says 'Motion to approve' and 'Thank you very much, Mr. Mayor', then speaker H (Damian Penner, high) gives the mover's remarks; treated as Damian Penner. Public hearing held Feb 18, 2025. The June 17, 2025 agenda later removed a 3rd-reading item for By-Law 2260.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 1:12:41 Minutes p. 4

Jun 3, 2025 · R25-115 · Approve Minor

Variance V-2025-11 — 73 Essex Drive, fascia sign area

Council approved a variance for 73 Essex Drive allowing an illuminated fascia identification sign of 9.72 square feet where the maximum is 4 square feet; applicant Signex Manufacturing Inc., owner TCK Holdings Inc. No one raised concerns at the hearing.

Impact: Single-property sign size variance.

Note: No video for this meeting; minutes show no outcome line for R25-115. Councillor Susan Penner was excused.

Seconded by Bill Hiebert · No result printed in the minutes (no video)

No video for this meeting Minutes p. 2

Jan 6, 2026 · R26-001 · Adopt agenda as amended Procedural

Agenda adoption — removal of By-Law 2245 (Zoning By-Law) 3rd reading

Council adopted the meeting agenda after removing third reading of Zoning By-Law 2245, which the Mayor said would be dealt with at the next meeting, and adding an operating agreement between Steinbach Source for Sports and the Southeast Events Group Inc.

Impact: Agenda motion; deferred By-Law 2245 third reading to next meeting.

Note: Minutes record D. Penner as mover; the video does not settle who moved.

Counted in the chart, but may not be a public-hearing motion: agenda-adoption motion; it only removed By-Law 2245 third reading from this agenda (given on January 20, 2026)

Seconded by Jake Hiebert · Carried unanimously · No discussion

▶ Video 0:12:26 Minutes p. 1

Jan 6, 2026 · R26-003 · Approve with conditions Moderate

Conditional Use CU-2025-06 — 31 Loewen Boulevard, mixed-use commercial/multi-family in C-3 zone (Three Way Builders)

Council approved a mixed-use commercial and multi-family development in the C-3 Commercial Corridor zone at 31 Loewen Boulevard, proposed by Three Way Builders Ltd. as a 4-storey building with 33 residential units and over 10,000 sq ft of main-floor commercial space, subject to a development agreement. No one objected and no correspondence was received.

Impact: Single-site mixed-use building with 33 units and commercial space.

Note: Heard together with variance V-2025-38. Minutes record D. Penner as mover; the chair's 'Councillor Pender' fits either Penner.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:20:17 Minutes p. 2

Mar 17, 2026 · R26-058 · Approve (in principle) Major

2026 Financial Plan

Council approved in principle the City's 2026 Financial Plan, keeping the municipal mill rate at 14.4 mills, with projected revenues just under $44 million and a capital program of $35.8 million, to be incorporated in the 2026 Tax Levy By-Law. Staff presented flood-mitigation measures following the 2024 and 2025 storms; a resident asked about the climate risk study and sewer rerouting.

Impact: Annual city-wide budget; $35.8 million capital program.

Note: Staff said utility rates rise an average of 3% and residential garbage rates 3.7%. Councillor Damian Penner said $7.25 million would be borrowed and $3.4 million retired. The resident who spoke (M.R.) did not object.

Seconded by Susan Penner · Carried unanimously · Extended discussion

▶ Video 0:38:16 Minutes p. 2

Apr 7, 2026 · R26-068 · 2nd reading Moderate

By-Law 2273 — rezoning 492, 498 & 506 McKenzie Avenue, RLD to RMD (48-unit multi-family)

Council gave second reading to By-Law 2273, rezoning three lots at 492, 498 and 506 McKenzie Avenue from Residential Low Density to Residential Medium Density for three 16-unit, three-storey buildings (48 units), subject to a development agreement. Several neighbours objected, citing building height, traffic and pedestrian safety, sewer and drainage, and neighbourhood character; supporters on council cited the collector street location, need for housing, and that no variances were requested.

Impact: Single-site rezoning for 48 units on about 1.5 acres.

Note: Six items of correspondence were received, including objections and a petition referred to by a resident. Councillor Siemens floated a pedestrian-safety condition as a friendly amendment; the mover declined and no amendment was made. Applicants R.R. and R.R. are private individuals.

Seconded by Michael Zwaagstra · Carried unanimously · Extended discussion

▶ Video 1:18:31 Minutes p. 4

Jun 16, 2026 · R26-122 · 3rd reading Moderate

By-Law 2279 — Road closing, Pacific Bay and Rosebrook Trail, Park Hill Phase 2C

Council gave third and final reading to By-Law 2279, closing Pacific Bay and Rosebrook Trail in Park Hill Phase 2C for reopening in a revised layout. It carried without further comment.

Impact: Road closing in a new subdivision; roads reopened in revised layout.

Note: Susan Penner was excused, so 'Councillor Pinner' is Damian Penner. Minutes text again says 'public reserve closing By-law 2279'.

Seconded by Jake Hiebert · Carried unanimously · No discussion

▶ Video 0:11:42 Minutes p. 2

Aug 4, 2026 · R26-157 · Approve with conditions Major

Subdivision 4451-2025-9083 and road openings — Williams Creek Phase 1 (153 lots)

Council approved Subdivision 4451-2025-9083, creating 153 residential lots in Williams Creek Phase 1 and opening Meadow Grass Lane, William's Creek Way, Golden Prairie Gate, Kingston Way, Whispering Creek Cove and Sweet Water Lane, subject to third reading of Rezoning By-Law 2283 and a development agreement. Staff said improvements to Loewen Boulevard were being worked out in the development agreement.

Impact: 153-lot subdivision opening six new streets for a new neighbourhood.

Note: Staff said the hearing was required because of the road openings. Seconder named 'Councillor Hebert' (minutes: B. Hiebert); the Hiebert speaker cluster is merged in this transcript. The minutes' wording reads 'approved' rather than 'RESOLVED that ... approve'.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:59:50 Minutes p. 3

5Jake Hiebert · 27 motions

Impact: 4 major, 11 moderate, 9 minor, 3 procedural. Also seconded 38 of these motions.

Jan 4, 2022 · R22-005 · 2nd reading Major

By-Law 2192 — Special Service Plan 2022-01, residential curbside waste collection rates

Council gave second reading to By-Law 2192, the residential curbside waste collection rate plan. The mover said the increase amounted to about $8 to $10 over the plan period.

Impact: Service charge applied to all residential households; three-year rate plan.

Note: Chair named 'Councillor Hebert' as mover; both Bill and Jake Hiebert were present. Seconder named as Damian Penner (Susan Penner was absent). Third reading followed on April 5, 2022 (R22-087).

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:11:23 Minutes p. 1

Feb 15, 2022 · R22-036 · 2nd reading Moderate

By-Law 2199 — road closing west of the city operations yard (Millwork Drive)

Council gave second reading to By-Law 2199 closing an unused public road allowance west of the city operations yard so the land can be consolidated for future expansion of the yard. No one spoke at the hearing.

Impact: Closure of a public road allowance.

Note: Input ph_subject says By-Law 2193, but the motion is on By-Law 2199, which had its own public hearing this meeting (minutes heading for that hearing also misprints 2193). Chair named 'Councillor Hebert'; only Jake Hiebert was present. Seconded by Damian Penner.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:20:18 Minutes p. 3

Mar 1, 2022 · R22-051 · Approve Minor

Variance V-2022-01 — Centra Gas regulating station, Hanover Road West (DR1 site area and width)

Council approved a variance allowing a 0.72-acre site with 213.25 ft width in the DR-1 Development Reserve zone (20 acres and 600 ft required) so Centra Gas can build a natural gas regulating station west of PTH 12. Councillors said it supports a secondary gas supply for the city.

Impact: Small utility parcel; site area and width variance.

Note: Chair named 'Councilor Hebert'; both Hieberts were present. Seconded by Michael Zwaagstra. Applicant was not present; no objections.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:11:18 Minutes p. 1

Jun 7, 2022 · R22-136 · 3rd reading Moderate

By-Law 2196 — closing of public lane / portion of Elmdale Street (T.G. Smith Centre, Southeast Event Centre site)

Council gave third reading to By-Law 2196, closing part of Elmdale Street and the lane behind Centennial Arena and the T.G. Smith Centre for the Southeast Event Centre site.

Impact: Street and lane closing for the Event Centre site.

Note: Chair named 'Councilor Hebert' as mover and 'Councilor Pinner' as seconder; both Hieberts were present (Susan Penner absent, so seconder is Damian Penner, matching minutes).

Seconded by Damian Penner · Carried unanimously · No discussion

▶ Video 0:08:24 Minutes p. 1

Aug 2, 2022 · R22-180 · Deny (motion lost, no seconder) Procedural

Variance V-2022-23 — 18 Murano Cove (side yard 2.05 ft vs 4 ft, after construction)

A motion to deny an after-the-fact variance for a front porch built 2.05 ft from the side property line (4 ft required) at 18 Murano Cove died for lack of a seconder. Staff had recommended approval; the neighbour at 14 Murano Cove and a relative objected over fire safety and insurance.

Impact: Motion died without a seconder; decided nothing.

Note: The hearing itself had extended questions from several councillors; the motion was not debated. Objectors P.B. and W.B.; builder-applicant H.P.

Died: no seconder · No discussion

▶ Video 0:27:17 Minutes p. 2

Aug 16, 2022 · R22-195 · Approve Minor

Variance V-2022-23 — 18 Murano Cove (side yard 2.05 ft vs 4 ft, after construction)

After a staff report on the questions raised at the August 2 hearing, Council approved the after-the-fact side yard variance for the front porch at 18 Murano Cove. Administration said it would direct the builder to make any building-code changes needed for the reduced setback.

Impact: Single residential lot; porch setback.

Note: Chair named 'Councilor Heaver'; the mover said he had moved to deny two weeks earlier, which identifies Jake Hiebert. Seconded by Susan Penner. Michael Zwaagstra was absent. Public hearing held August 2, 2022.

Seconded by Susan Penner · Carried unanimously · Extended discussion

▶ Video 0:21:17 Minutes p. 2

Feb 7, 2023 · R23-027 · 2nd reading Major

By-Law 2223 — Local Improvement Plan 2023-04, Event Centre construction

Council gave second reading to By-Law 2223, the $5 million contingency borrowing authority for Event Centre construction, immediately after first reading.

Impact: $5M contingency borrowing for the Event Centre.

Seconded by Damian Penner · Carried unanimously · No discussion

▶ Video 0:13:16 Minutes p. 1

Mar 21, 2023 · R23-052 · 3rd reading Major

By-Law 2220 — Local Improvement Plan 2023-01, Fire Department ladder truck

Council gave third reading to By-Law 2220 after Municipal Board approval, authorizing up to $2 million in borrowing at a maximum 8% over 5 years for a replacement Fire Department ladder truck. Councillor Siemens noted the custom truck may take 1.5 to 2 years to arrive.

Impact: $2 million borrowing for major fire apparatus.

Note: Mover and seconder were both called 'Councillor Hebert', consistent with minutes (J. Hiebert moved, B. Hiebert seconded) but not separable on video.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:05:24 Minutes p. 1

Aug 15, 2023 · R23-165 · 3rd reading Moderate

By-Law 2234 — Rezoning part of 385 Loewen Boulevard, DR1 to EI (future healthcare facilities)

Council gave third reading to the rezoning of part of 385 Loewen Boulevard to Educational/Institutional, subject to a development agreement, immediately after second reading.

Impact: Rezoning of one institutional site for future healthcare facilities.

Note: Minutes: mover J. Hiebert, seconder B. Hiebert. The first 'nothing further' comes from the label mapped to Jake Hiebert, consistent with the minutes.

Seconded by Bill Hiebert · Carried unanimously · No discussion

▶ Video 0:09:00 Minutes p. 1

Aug 15, 2023 · R23-167 · Approve with conditions Minor

Variance V-2023-14 — Accessory building within 10 ft of front line, 284 Loewen Boulevard (Maplewood Manor)

Council approved a variance allowing a replacement shed within 10 feet of the Loewen Boulevard property line (25 feet required) at Maplewood Manor, subject to removal of the existing shed. Staff recommended approval and no objections were received.

Impact: One accessory shed replacing an existing one.

Note: Mover identified via speaker map (high); chair did not name the mover. Applicant T.P.; owner Maplewood Manor Inc.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:15:39 Minutes p. 2

Dec 19, 2023 · R23-251 · Deny Minor

Variance V-2023-22 — accessory building side yard setback, 317 PTH 52 West (DR1)

Council denied a request to allow a 4-foot east side yard setback (15 feet required in the DR1 zone) for an accessory building on a 4-acre residential property at 317 PTH 52 West. Administration recommended denial over drainage concerns; councillors also cited the lack of a drainage plan and possible precedent for future development.

Impact: Single 4-acre rural-residential property; one accessory building

Note: Recorded vote: for J. Hiebert, J. Siemens, E. Funk, S. Penner, M. Zwaagstra; against B. Hiebert. The applicant was not present.

Seconded by Jac Siemens · Carried on a recorded vote (against: B. Hiebert) · Brief discussion

▶ Video 0:07:30 Minutes p. 1

Feb 20, 2024 · R24-036 · 3rd reading Moderate

By-Law 2235 — public reserve closing for Heritage Parkway extension

Council gave third reading to By-Law 2235, closing part of a public reserve to allow the extension of Heritage Parkway.

Impact: Public reserve closing for a road extension serving institutional development

Note: Third reading was prompted by the City Manager after the Mayor moved on.

Seconded by Susan Penner · Carried unanimously · No discussion

▶ Video 0:09:56 Minutes p. 1

Mar 19, 2024 · R24-063 · Approve with conditions Moderate

Variance V-2024-02 — no main-floor commercial, 330 First Street

Council approved a variance removing the required main-floor commercial component so the 15-unit building at 330 First Street can be fully residential, subject to a development agreement. Councillors noted the applicant reported finding no commercial tenants.

Impact: Waives commercial requirement for a 15-unit building in downtown transition area

Note: Seconder named by the chair as Councillor Siemens, matching the minutes.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 2:13:19 Minutes p. 4

Apr 2, 2024 · R24-074 · Approve Minor

Subdivision 4451-2021-8575 — 195 Park Road West, Blind Creek Boulevard widening

Council approved an amended subdivision at 195 Park Road West, applied for by HTFC Planning and Design for 10104053 Manitoba Ltd., adding one lot and widening Blind Creek Boulevard with a turning circle. The amendment needed a public hearing because of the road widening; no one objected.

Impact: One additional lot and road widening in a new subdivision

Note: Seconder named as 'Councillor Hebert' (minutes: B. Hiebert, who then spoke).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:33:09 Minutes p. 2

Apr 16, 2024 · R24-086 · 3rd reading Moderate

By-Law 2236 — rezoning Lot 3 Plan 69059 (Kootenay Way) from RLD to RMD

Council gave third reading to rezoning By-Law 2236 for Lot 3, Plan 69059, from RLD to RMD, subject to a development agreement.

Impact: Rezoning one parcel for multi-family in a phased development

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:13:02 Minutes p. 2

Aug 6, 2024 · R24-159 · Delegate representatives to Municipal Board hearing Procedural

By-Law 2241 — Rezoning 268 & 274 Home Street (Municipal Board hearing)

Council delegated City Manager Troy Warkentin and City Planner Lacey Gaudet to represent the City at The Municipal Board's hearing on Rezoning By-Law 2241 (268 & 274 Home Street, applicant Kingdom Home Building Inc.), scheduled for August 14–16, 2024. The by-law had been referred to the Board; its council public hearing was held March 19, 2024.

Impact: Appoints staff representatives; decides nothing on the rezoning itself.

Note: Chair names 'Councillor Hebert' (Jake or Bill Hiebert), consistent with the minutes' mover Jake Hiebert but not settled by the video. Second reading of By-Law 2241 on March 19, 2024 passed 4–3.

Seconded by Michael Zwaagstra · Carried unanimously · No discussion

▶ Video 0:11:10 Minutes p. 2

Apr 1, 2025 · R25-070 · 2nd reading Major

By-Law 2244 — Official Community Plan (2025 review)

Council gave second reading to By-Law 2244, the updated Official Community Plan, immediately after first reading; the by-law then went to the Minister of Municipal Relations for approval.

Impact: City-wide long-term land-use plan replacing OCP By-Law 2099.

Note: Minutes: moved J. Hiebert, seconded B. Hiebert; the video names 'Councillor Hebert' for both, so which Hiebert moved cannot be told from the audio.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:53:42 Minutes p. 3

May 6, 2025 · R25-094 · 2nd reading Moderate

By-Law 2262 — rezoning 286 Henry Street, RLD to RMD

Council gave second reading to By-Law 2262 rezoning 286 Henry Street from residential low density to residential medium density to allow a 6-unit multi-family building, subject to a development agreement. The applicant presented letters of support from nearby owners and no one objected.

Impact: Single-site rezoning for a 6-unit multi-family building.

Note: Chair called on 'Councilor Hebert'; speaker B (Jake Hiebert, high) moved. Seconder named 'Councilor Strader' (Zwaagstra per minutes).

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:24:11 Minutes p. 2

Jun 3, 2025 · R25-114 · Approve Minor

Variance V-2025-10 — 63 Essex Drive, fascia sign area

Council approved a variance for 63 Essex Drive allowing an illuminated fascia identification sign of 9.72 square feet where Zoning By-Law 2100 allows a maximum of 4 square feet; applicant Signex Manufacturing Inc., owner Neustaedter Holdings Inc. No one raised concerns at the hearing.

Impact: Single-property sign size variance.

Note: No video for this meeting; based on minutes. Councillor Susan Penner was excused.

Seconded by Michael Zwaagstra · Carried unanimously

No video for this meeting Minutes p. 2

Jun 17, 2025 · R25-116 · Approve (agenda as amended) Procedural

Agenda adoption, June 17, 2025 (removes By-Law 2260 3rd reading; adds By-Law 2257)

Council adopted the meeting agenda as amended, removing item 9K (By-Law 2260, 79 & 85 First Street, third reading) and adding item 9O (Special Service Plan 2025-01 and By-Law 2257, residential curbside waste collection).

Impact: Agenda adoption; decides nothing on the merits.

Note: Minutes: moved J. Hiebert, seconded B. Hiebert. Third reading of By-Law 2260 is already recorded on May 6, 2025 (R25-100).

Counted in the chart, but may not be a public-hearing motion: agenda-adoption motion; By-Law 2260 is only mentioned as an item removed from the agenda

Seconded by Bill Hiebert · Carried unanimously · No discussion

▶ Video 0:03:29 Minutes p. 1

Dec 16, 2025 · R25-247 · 3rd reading Moderate

By-Law 2268 — rezoning Rosebrook Trail & Pacific Bay lots, RSF to RLD/RMD (Park Hill)

Council gave third reading to By-Law 2268 at the same meeting as second reading, subject to a development agreement, as administration had recommended.

Impact: Rezoning of 41 lots within an existing new subdivision.

Note: Taken up after the City Manager pointed out that the recommendation also included third reading.

Seconded by Michael Zwaagstra · Carried unanimously · No discussion

▶ Video 0:20:05 Minutes p. 2

Dec 16, 2025 · R25-248 · Approve with conditions Moderate

Conditional Use CU-2025-05 — 190–206 First Street, multi-family in C-1 zone (Neustaedter Holdings)

Council approved multi-family residential use in the C-1 Commercial Neighbourhood zone at 190–206 First Street, where Neustaedter Holdings proposes two buildings with 19 and 12 units, subject to a development agreement. Administration recommended approval; residents asked about sewer capacity, traffic, parking and stormwater, and staff said existing services are adequate and First Street is a collector street.

Impact: Single-site multi-family development of 31 units.

Note: Applicant (W.N.) presented a letter of non-opposition signed by three neighbouring households. Residents R.P. and J.G. raised questions.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:40:19 Minutes p. 3

Apr 21, 2026 · R26-078 · Approve Minor

Variance V-2026-08 — 135 Harmony Lane, 20 ft rear-yard setback for sunroom

Council approved a 20 ft rear-yard setback, where 25 ft is required in the RLD zone, so the owners of 135 Harmony Lane can build a sunroom on the footprint of an existing deck. Administration recommended approval and no one objected.

Impact: Single-property rear-yard setback for a sunroom.

Note: Councillor Jake Hiebert said a neighbour had written in support. Owners (J.W. and L.W.) are private individuals.

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 0:18:06 Minutes p. 2

Jun 16, 2026 · R26-119 · 2nd reading Moderate

By-Law 2278 — Public Reserve closing, Plan 69059, Park Hill Phase 2C

Council gave second reading to By-Law 2278, closing the public reserve on Plan 69059 in Park Hill so it can be realigned with a pending Phase 2C subdivision; staff said no reserve land will be lost. No one spoke at the hearing and no correspondence was received.

Impact: Public-reserve closing for realignment; staff said no reserve area lost.

Note: 'Move approval' at 00:06:52 is labelled as the City Manager (likely a mislabel); the chair then handed the floor to 'Councillor Hebert' and speaker E (Jake Hiebert, high confidence) gave the mover's remarks. Susan Penner was excused, so the seconder 'Councillor Penner' is Damian Penner.

Seconded by Damian Penner · Carried unanimously · Brief discussion

▶ Video 0:06:54 Minutes p. 1

Jul 7, 2026 · R26-134 · Approve Minor

Conditional Use CU-2026-08 — electronic message sign, 333 Main Street (Steinbach Credit Union)

Council approved Conditional Use CU-2026-08, allowing an electronic message sign on the northeast side of 333 Main Street, fronting Elmdale Street (owner Steinbach Credit Union Ltd., applicant SRS Signs Inc.). The applicant said it replaces an existing sign in the same location with no increase in overall height or width.

Impact: Replacement sign on one commercial property; no correspondence.

Note: The 'Motion to approve' turn is labelled as a member of the public (mislabel); speaker B (Jake Hiebert, high confidence) then gave the mover's remarks. Seconder named 'Councillor Switzer' (Zwaagstra).

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:44:14 Minutes p. 3

Jul 21, 2026 · R26-148 · Approve Minor

Conditional Use CU-2026-09 — fleet services, Unit 4-40 North Gate Drive

Council approved Conditional Use CU-2026-09, allowing fleet services at Unit 4-40 North Gate Drive in the C3 Commercial Corridor zone (applicant Reyansh Transport Inc.; owner represented by Schinkel Properties). The mover noted the surrounding lots are vacant.

Impact: Fleet services in one unit; surrounding lots vacant; no correspondence.

Note: Chair handed the floor to 'Councilor Hebert'; speaker K is Jake Hiebert (high). Seconder named 'Councillor Stevens' (Siemens).

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 1:17:41 Minutes p. 6

Sep 1, 2026 · R26-184 · 3rd reading Moderate

By-Law 2273 — Rezoning 492–506 McKenzie Avenue, RLD to RMD (multi-family)

Council gave third and final reading to By-Law 2273, rezoning 492, 498 and 506 McKenzie Avenue from RLD to RMD for multi-family development, subject to a development agreement, after staff reported the agreement and conditions were nearing completion. The public hearing was held on April 7, 2026, where the applicant described three 16-unit buildings.

Impact: Rezoning three lots for three proposed 16-unit buildings.

Note: Chair said only 'Councillor Hebert?' for the mover and 'Councillor Hebert' for the seconder; speaker E is mapped to Jake Hiebert only at medium confidence, so the video cannot settle which Hiebert moved (minutes: J. Hiebert, seconded B. Hiebert).

Seconded by Bill Hiebert · Carried unanimously · Brief discussion

▶ Video 1:05:42 Minutes p. 4

6Bill Hiebert · 5 motions

Impact: 4 moderate, 1 procedural. Also seconded 43 of these motions.

Mar 21, 2023 · R23-063 · Delegate representatives (Municipal Board hearing) Procedural

By-Law 2217 — Rezoning 205 McKenzie Avenue, RLD to RMD (4-unit building)

Council delegated City Manager Troy Warkentin and City Planner Lacey Gaudet to represent the City at The Municipal Board's hearing on By-Law 2217, scheduled for April 12, 2023 (with April 13–14 if required).

Impact: Names city representatives for the Board hearing; no merits decision.

Note: The by-law (rated Moderate) had been referred to The Municipal Board after second reading. Minutes record B. Hiebert moving and J. Siemens seconding.

Seconded by Jac Siemens · Carried unanimously · Brief discussion

▶ Video 1:00:05 Minutes p. 4

Jun 20, 2023 · R23-124 · Approve Moderate

Variance V-2023-07 — Four-storey multi-family building, 188 Lund Road (RMD zone)

Council approved a variance allowing a multi-family building at 188 Lund Road to be four storeys (about 41.5 feet above grade, with a partly below-grade basement level counted as a storey) where the RMD zone allows three. Administration recommended approval; a councillor cited a similar precedent at 71 Chrysler Gate, and a neighbour voiced concerns without formally objecting.

Impact: Height variance for an apartment building next to existing homes.

Note: Minutes mover B. Hiebert. Transcript assigns the motion to the speaker label mapped to Jake Hiebert, but the speaker map flags a possible merge of the two Hieberts here. Applicant S.H.; owner 1014694 Manitoba Inc.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:23:21 Minutes p. 2

Jul 4, 2023 · R23-142 · 3rd reading Moderate

By-Law 2215 — Rezoning 6 First Street, RLD to RMD

Council gave third reading, subject to a development agreement, to rezone 6 First Street from residential low density to residential medium density to permit a multi-family building of about 22 to 24 units.

Impact: Multi-family rezoning of one site, 22–24 units.

Note: Minutes mover B. Hiebert, seconder M. Zwaagstra. The 'Move to approve' turn is labelled Damian Penner, but the speaker map flags this as a hand-off/voice conflict.

Seconded by Michael Zwaagstra · Carried unanimously · Brief discussion

▶ Video 0:20:02 Minutes p. 2

Nov 7, 2023 · R23-227 · 3rd reading Moderate

By-Law 2232 — Public lane closing, First Street (Plan 8654 WLTO)

Council gave third reading to By-Law 2232, closing the First Street public lane (Plan 8654 WLTO) so it can be designated a plan of works for the existing drain.

Impact: Public lane closing affecting several First Street properties.

Note: Minutes: mover B. Hiebert, seconder M. Zwaagstra; video names the seconder as 'Councillor Penner'. J. Hiebert voted against per minutes. Recorded vote: in favour M. Zwaagstra, B. Hiebert, E. Funk, S. Penner, D. Penner; against J. Siemens, J. Hiebert.

Seconded by Michael Zwaagstra · Carried on a recorded vote (against: J. Siemens & J. Hiebert) · No discussion

▶ Video 0:35:44 Minutes p. 2

Jun 16, 2026 · R26-120 · 3rd reading Moderate

By-Law 2278 — Public Reserve closing, Plan 69059, Park Hill Phase 2C

Council gave third and final reading to By-Law 2278, closing the Park Hill public reserve on Plan 69059 so it can be realigned with the Phase 2C subdivision. The mover described it as paperwork needed for the realignment.

Impact: Public-reserve closing for realignment; staff said no reserve area lost.

Note: The chair said only 'Councillor Hebert' for both mover and seconder; the mover is identified by speaker D (Bill Hiebert, high confidence) speaking first.

Seconded by Jake Hiebert · Carried unanimously · Brief discussion

▶ Video 0:08:28 Minutes p. 1

About this page

Disclaimer. This is an independent summary of public records, prepared for public information. It is not affiliated with or endorsed by the City of Steinbach, is not legal or professional advice, and may contain errors. The official minutes are the authoritative record of every decision; where this page and the minutes differ, the minutes govern. Nothing here suggests that any member acted improperly. Moving a motion is a routine part of council procedure. Corrections are welcome through the site's GitHub issues page.

Where the counts come from. A script read the official minutes of every meeting from January 2022 to September 2026 and recorded the mover, seconder and result of each motion. It counts a motion as a “public-hearing motion” when it deals with the subject of a public hearing held at that meeting or an earlier one, or is the first motion after council re-opens from a hearing. That rule gives exactly the 203 motions and the per-member totals in the chart. The mover is the one the minutes record.
Known miscounts. 6 motions are flagged on their cards: three readings of By-Law 2233 (development fees, which had no hearing), two agenda adoptions that only removed a by-law item, and a first reading given before that by-law's own hearing. They stay in the chart so it matches the original. Taking them out changes no member's rank.
Summaries and impact ratings were drafted with AI assistance from the minutes and meeting transcripts, then checked for consistency across all readings of each by-law. They are plain-language summaries, not the official text. The impact rating is this page's judgment using the rubric in By impact, not a city classification.
Video links. 192 motions link to the moment, in the official YouTube recording, where the motion was put on the floor, taken from an automatic transcript. Links may land a few seconds early or late. Five meetings (Apr 5, 2022; Nov 5, 2024; Jun 3 and Jul 15, 2025; May 19, 2026) have no recording in this project's video archive, so their 11 motions have no video link. The automatic transcript often garbles names (for example “Hebert” for Hiebert), and when the chair says only “Councillor Hiebert” or “Councillor Penner”, the video cannot tell the two members with that surname apart. For 173 motions the video is consistent with the minutes' mover; for 19 more the video doesn't settle who moved, and 11 have no video, and it never shows a different mover. In a few motions the seconder heard on video differs from the minutes; the cards note these, and the minutes are used.
Results. The minutes print no result for four motions. Three were declared carried on video; the fourth has no recording. Recorded votes list the members voting against as printed in the minutes.
Minutes links go to the city's own copy (events.steinbach.ca) where it has one, otherwise to the Internet Archive's copy of the city's former website. Each link opens at the page that records the motion.
Names. Council members, the Mayor and city staff are named in full. Residents and applicants who are private individuals appear only by initials. Businesses and organizations are named. The city's name is shown correctly as “Steinbach” wherever the automatic transcript misspells it.
Coverage. Regular council meetings from January 4, 2022 to September 15, 2026. Mayor Earl Funk chaired these meetings and moved none of the counted motions.

Sources

Meeting minutes (official PDFs; each motion links to its page): Jan 4, 2022 · Jan 18, 2022 · Feb 15, 2022 · Mar 1, 2022 · Mar 15, 2022 · Apr 5, 2022 · May 17, 2022 · Jun 7, 2022 · Jun 21, 2022 · Jul 19, 2022 · Aug 2, 2022 · Aug 16, 2022 · Sep 6, 2022 · Oct 4, 2022 · Oct 18, 2022 · Nov 1, 2022 · Nov 15, 2022 · Jan 3, 2023 · Feb 7, 2023 · Mar 7, 2023 · Mar 21, 2023 · Jun 6, 2023 · Jun 20, 2023 · Jul 4, 2023 · Jul 18, 2023 · Aug 1, 2023 · Aug 15, 2023 · Sep 5, 2023 · Oct 17, 2023 · Nov 7, 2023 · Dec 5, 2023 · Dec 19, 2023 · Jan 16, 2024 · Feb 20, 2024 · Mar 5, 2024 · Mar 19, 2024 · Apr 2, 2024 · Apr 16, 2024 · Jun 18, 2024 · Jul 2, 2024 · Aug 6, 2024 · Aug 20, 2024 · Sep 17, 2024 · Oct 15, 2024 · Nov 5, 2024 · Nov 19, 2024 · Jan 21, 2025 · Feb 4, 2025 · Feb 18, 2025 · Mar 4, 2025 · Mar 18, 2025 · Apr 1, 2025 · Apr 15, 2025 · May 6, 2025 · Jun 3, 2025 · Jun 17, 2025 · Jul 2, 2025 · Jul 15, 2025 · Sep 2, 2025 · Sep 16, 2025 · Oct 7, 2025 · Nov 18, 2025 · Dec 16, 2025 · Jan 6, 2026 · Jan 20, 2026 · Feb 3, 2026 · Feb 17, 2026 · Mar 17, 2026 · Apr 7, 2026 · Apr 21, 2026 · May 19, 2026 · Jun 2, 2026 · Jun 16, 2026 · Jul 7, 2026 · Jul 21, 2026 · Aug 4, 2026 · Sep 1, 2026

Meeting videos (official YouTube recordings): Jan 4, 2022 · Jan 18, 2022 · Feb 15, 2022 · Mar 1, 2022 · Mar 15, 2022 · May 17, 2022 · Jun 7, 2022 · Jun 21, 2022 · Jul 19, 2022 · Aug 2, 2022 · Aug 16, 2022 · Sep 6, 2022 · Oct 4, 2022 · Oct 18, 2022 · Nov 1, 2022 · Nov 15, 2022 · Jan 3, 2023 · Feb 7, 2023 · Mar 7, 2023 · Mar 21, 2023 · Jun 6, 2023 · Jun 20, 2023 · Jul 4, 2023 · Jul 18, 2023 · Aug 1, 2023 · Aug 15, 2023 · Sep 5, 2023 · Oct 17, 2023 · Nov 7, 2023 · Dec 5, 2023 · Dec 19, 2023 · Jan 16, 2024 · Feb 20, 2024 · Mar 5, 2024 · Mar 19, 2024 · Apr 2, 2024 · Apr 16, 2024 · Jun 18, 2024 · Jul 2, 2024 · Aug 6, 2024 · Aug 20, 2024 · Sep 17, 2024 · Oct 15, 2024 · Nov 19, 2024 · Jan 21, 2025 · Feb 4, 2025 · Feb 18, 2025 · Mar 4, 2025 · Mar 18, 2025 · Apr 1, 2025 · Apr 15, 2025 · May 6, 2025 · Jun 17, 2025 · Jul 2, 2025 · Sep 2, 2025 · Sep 16, 2025 · Oct 7, 2025 · Nov 18, 2025 · Dec 16, 2025 · Jan 6, 2026 · Jan 20, 2026 · Feb 3, 2026 · Feb 17, 2026 · Mar 17, 2026 · Apr 7, 2026 · Apr 21, 2026 · Jun 2, 2026 · Jun 16, 2026 · Jul 7, 2026 · Jul 21, 2026 · Aug 4, 2026 · Sep 1, 2026

City of Steinbach Procedures By-Law 1809 (ss. 18–19, motions and readings)
City of Steinbach council meetings, agendas and minutes